The Office System is available in five different versions: Professional Enterprise, Professional, Small Business, Basic, and Student and Teacher editions.
The new features in the Office System focus on collaboration and communication ”now teamwork and reuse of data is easier than ever.
Create a new Office document by choosing New Office Document from the All Programs menu, or launch an application directly by choosing the program
You exit a program by clicking its Close box in the upper right corner or by choosing Exit from the File menu.
You can search for help instantly by typing a word or phrase in the Search box in the Getting Started task pane, the Help task pane, or the Ask-A-Question box.
The seamless integration of Help with Office Online gives you a wide range of resources ”you re sure to find the answer you need in there somewhere.
Office Online has been redesigned to offer many new features, including improved customer feedback options and online training.
Work with multiple applications in the Microsoft Office System
Display, hide, and use the taskbar
Print and fax files
Save files in a variety of formats
If you ve spent any time at all working with the different applications in the Office System, you already know that there s a lot of similarity in their look and style. The menu bar is positioned in the upper left area of the screen (unless you ve gotten fancy and changed it), and the Minimize, Restore, and Close
The similarities extend beyond the look of the screen and the placement of the tools, however. The fact that the File menu is in the same place in every program means you always know where to find commands
The consistency among the Office System programs for the common
This timesaving benefit only gets better as you become more comfortable working with multiple applications. You can have Word, Excel, and PowerPoint open at the same time while you copy text from an annual report and
Even if you purchased the Office System to work primarily with one program (to create documents with Microsoft Office Word 2003, for example, or to create spreadsheets with Microsoft Office Excel 2003), as you discover the many things Office can do, you ll want to try the other programs as well. You can move data from one program to another almost effortlessly; sharing that data can save you hours you might
Someone sends you the latest sales figures and they are saved in a Word table. No problem ”you can simply copy and paste them into your Excel spreadsheet to do the necessary calculations.
You write the company newsletter in Word and want to send it out company-wide. You can send the file as an e-mail message in Outlook and then import it into FrontPage to add to your company s Web site.
You ve created an online survey with the survey features on your Microsoft SharePoint Team Services site and everyone in your division has completed their evaluations. Now you need to download the data to Microsoft Office Access 2003 and write a summary for your department managers using a Word template.
in this case is an online survey you can create easily using SharePoint Team Services. You create the type of questions you want (multiple choice, Yes/No, etc.) and team
There s a policy change in your company s Human Resources handbook and you need to send the information to all HR personnel in your six offices worldwide. You write the change in a Word document, use your Access database to find the
You re applying for a small business loan and you want your application to look as professional as possible. Both your profit-and-loss statement and balance sheet are already saved in an Excel spreadsheet, and you have created
Of course, you might switch between programs for much less noble reasons than these. Sometimes when I m feeling lazy and I need to add a column of numbers in a Word document that I m working on, I simply drag and drop the
If you ve worked with any of the last several incarnations of the Windows operating systems, you are familiar with the taskbar. It s that strip along the bottom of your screen that
Figure 2-1: The Windows taskbar is where the action begins in the Office System.
The taskbar is a navigation device that enables you to start programs, move among open programs, and check system status easily.
There are four important areas on the taskbar ”three of which you re likely to use regularly:
The Start menu is the beginning point for many of the applications, utilities, and documents you work with in Windows.
The Quick Launch bar lets you open programs quickly.
The Program area shows the programs you have open.
The notification area displays the icons for utilities and system controls on your computer. You won t use this area often, but you can refer to it to see which system utilities are running on your system.
The Quick Launch bar shows Microsoft Internet Explorer and Microsoft Outlook Express as the default icons, but you can add your favorite Office System applications so that you can open them with a single click of the mouse (without the Office Shortcut Bar taking up space on your screen). To add an application, simply drag the program icon from your desktop to the Quick Launch bar. The program icon will stay on the desktop, but a smaller version will appear in the Quick Launch bar.
If you don t have a program icon on the desktop, you can drag the icon from the All Programs menu. Click Start, point to All Programs, and then drag the program icon from the menu to the Quick Launch bar. The
To switch from one open program to another, simply click the program name on the taskbar. Windows
One of the great
The taskbar is a great navigation tool, but as you get more comfortable working with the Office System applications, you ll also notice that it takes up
The next time you move the mouse pointer off the taskbar, the taskbar disappears. When you want to use the taskbar again, simply point to the area of the screen where the taskbar would be if it weren t hidden. The bar reappears, ready for use.
In addition to the point-and-click method of using the taskbar, there are four other ways you can move from program to program. Three of the
Pressing and releasing Alt+Tab takes you back to the previous application window you were most recently using. For example, if you are working in a Word document and switch to Excel, pressing Alt+Tab takes you back to Word; then pressing Alt+Tab a second time takes you back to Excel. If you have more than two programs running, you can use the Alt and Tab keys to move among them by holding down the Alt key and then pressing Tab. This action displays a pop- up window that displays the icons for your current open applications. To choose the application you want, continue to press and release Tab (while still holding down the Alt key) until the program icon you want is highlighted (a description of the item appears along the bottom of the pop-up window). When the program icon you want is highlighted, release both keys and that program window is displayed.
Pressing Alt+Esc cycles through all the applications you have open. This means that if you have Word, Excel, PowerPoint, and Outlook all open in your current work session, Windows will display each window in
Just a few
Figure 2-2: You can use the Windows Task Manager when you want to check the status of your programs or switch to a different one.
What happens when you have several programs running and you need to see more than one of them on the screen at once? You might be comparing the sales figures in that Word table with the ones you created in your Excel report to determine which ones are correct. To be certain, you need to see those sets of figures side by side, which means you need to resize and rearrange the application windows. Here are the steps to do this:
To reduce the window
How much smaller the window gets depends on whether you ve already reduced the size of the window. If you were previously working in the window at a smaller size, clicking Restore Down returns the window to that size.
To make the window smaller, position the mouse pointer at one corner of the reduced window and drag inward toward the center of the window. Release the mouse button when the window is the size you want.
Figure 2-3 shows the desktop with Word, Excel, and PowerPoint files all neatly arranged.
After you ve worked with an application and closed it once, the program remembers the window size you used before. The next time you start the program, Office will open the application to the window size previously used. You can then resize it however you like.
Figure 2-3: You can resize multiple windows so that you can see the necessary data for the work you re doing.
When you want to work in an application and give it the full desktop screen, click the Maximize button to enlarge the window. The other application windows are still open but they are hidden by the
Sometimes it s helpful to see two copies of the same document at the same time so that you can easily review how they re different. To display two documents side by side, open the Window menu and choose Compare Side By Side. The currently open documents are positioned next to each other, with each getting 50 percent of the screen. If you want to scroll through the documents together (meaning you can press PgDn and both documents will scroll down
Windows also gives you a quick way to arrange two or more applications on your desktop: by tiling multiple windows. Begin by opening at least two programs, and then follow these steps:
Click the taskbar button of the first program you want to work with.
Press and hold the Ctrl key while clicking additional taskbar buttons (you can use this technique for as many windows as you like). This selects the windows you want to arrange.
While still holding down the Ctrl key, right-click one of the taskbar buttons you selected in step 2. A context-sensitive menu appears.
Choose Cascade, Tile Horizontally, or Tile Vertically to choose the type of arrangement you want. Cascade overlaps the windows so that each of the title bars is showing; Tile Horizontally places the windows one on top of another; and Tile Vertically