Working with InCopy CS Files

It's possible that not everyone you'll be working with will be using InCopy CS2. Maybe you'll be working with people who are using InCopy CS at the same time you are using InCopy CS2. InCopy CS2 gives you many options for working with folks who are using InCopy CS. You can open, place, or copy from InCopy CS documents. Each of these options is slightly different and offers its own set of options and advantages.

Opening InCopy CS Files

File > Open (Command/Control-O) opens an InCopy CS file (.incd), allowing InCopy CS and InCopy CS2 users to work together. Slightly more complicated is making your InCopy CS2 file available to InCopy CS users. Doing that requires choosing File > Save Content As and clicking InCopy CS Document in the format pull-down. When you open an InCopy CS file with InCopy CS2, all styles and swatches in the original document are ready for use in InCopy CS2.

Placing InCopy CS Files

You can also place InCopy CS (.incd) files. Simply position your cursor at an insertion point in the InCopy CS2 file, select File > Place (Command/Control-D), and navigate to the file you want to place. When placing InCopy CS files, all paragraph and character styles, as well as swatches from the original InCopy CS file, are brought into your InCopy CS2 document.

A few things to watch out for when placing InCopy CS .incd files into InCopy CS2: If you have identically named styles in InCopy CS and InCopy CS2, the attributes of the InCopy CS-defined styles will be overwritten by those of InCopy CS2. Suppose your InCopy CS file has paragraph styles of Head, Subhead, and Body, which are all Minion Pro in 48-, 36-. and 14-point black, respectively, and you place it into InCopy CS2, where you've defined identically named styles (capitalization must be identical as well) as 64-, 48-, and 12-point blue, respectively. All of your paragraph-styled copy will change to reflect the styles as defined in the InCopy CS2 document.

Tip

You have more control if you select Load All Styles from the Styles palette menu after you've placed the InCopy CS text. (For more information on using styles in InCopy CS2, see the section in Chapter 3, "Ensuring Consistency with Character and Paragraph Styles.") Similarly, a swatch identically named Mustard, for example, in both applications will acquire the attributes assigned to it in the InCopy CS2 document. (For more information on using styles and swatches in InCopy CS2, see Chapter 3.)

Copy and Paste from InCopy CS

Another way to move text from InCopy CS to InCopy CS2 is to copy and paste. Unfortunately, you can't drag and drop because InCopy CS doesn't support drag and drop at all. The good news is that all the styles and swatches from your InCopy CS file will arrive intact in your InCopy CS2 file if you copy and paste. Styles marked with an icon resembling a floppy disk in the Paragraph Styles or Character Styles palette have been imported into the document rather than created natively.