We ve already shown you how to fill in a pre-existing table. Now we ll show you how to create a table from scratch.
Many tables are simple tabular lists that align information in
1. Move to page 2 , click the empty text frame to the right of the Adventure Works Souvenirs story, and press Delete .
2. Press F9 , and click the Insert Table button on the Objects toolbar.
3. Move the cross-hair pointer over the newsletter, click the
When you release the mouse button, Publisher displays the Create Table dialog box, as shown in this graphic:
4. Type 4 in the Number of rows box , press Tab , type 2 in the Number of columns box, and then click OK .
The table looks similar to the one shown in this graphic:
5. In the first
6. Type the entries shown in the following table, pressing Tab to move from cell to cell:
|100% Cotton T-Shirts||$20.00|
|100% Cotton Sweatshirts||$35.00|
You can change the default column widths and row heights in a table to make the information easier to read. Try this:
1. With the insertion point still in the table, point to the table frame above the second column. When the pointer turns into a downward-pointing black arrow, click once to select the column.
2. Move the pointer to the middle-right handle of the table frame, and when the word RESIZE appears below a twoheaded pointer, drag to the left until the column is just wide enough to display its text.
3. Move the pointer to the second column s left border, and when the pointer changes to a two-headed arrow, drag the left border to the right until it just touches the newsletter s blue guide.
By default, if text in a table is longer than one line, Publisher wraps the text to the number of lines needed to display the entries in their entirety, adjusting the height of the rows as necessary. If you don t want the table s
4. On the Table menu, click Select and then Table to select the entire table.
5. Point to the boundary between any two rows, and when the pointer changes to a double-headed arrow, drag the boundary upward until the rows are just high enough for one line of text. Then click outside the table to deselect it.
All the rows in the table change size
Just as with rows, you can adjust all columns of a table simultaneously without having to select the entire table, by pointing to the rightmost column in a table and resizing it.
Suppose you want to add a title to the table. Follow these steps to first insert a new row for the title and then format it to stand out from the rest of the table s text:
1. Click an insertion point in the first row of the table.
2. On the Table menu, click Insert and then Rows Above .
3. Click an insertion point in the first cell of the new row, and type Merchandise Price List .
4. On the Table menu, click Select and then Row to select the row.
5. Click Merge Cells on the Table menu.
Publisher combines the two cells of the row into one large cell that
To copy the contents of one cell to the cells below or to the right of it, select the cell you want to copy and all cells to which you want its contents
6. Click the Center button on the Formatting toolbar to center the text in the merged cell.
7. Now click the down arrow to the right of the
8. Click outside the table to deselect the row.
The results are shown in this graphic:
To make your table more visually appealing, you can add color to the table s title cell. Follow these steps:
1. Click the first row of the table, and then on the Table menu, click Select and then Row to select the row.
2. Click the down arrow to the right of the Fill Color button on the Formatting toolbar, and click the gold color box ( Accent 2 , or the third box in the colors row).
3. Adjust the table so that it s about 2.5 inches wide and is approximately centered vertically on the text frame to its left.
To rearrange a table, select the row or column you want to move, and click the Cut button on the Standard toolbar. Click an insertion point in the row above or the column to the left of which you want the cut information to appear, click Insert on the Table menu, and then click the appropriate row or column option. Select the appropriate options, and click OK. Then with the new row or column selected, click the Paste button to paste in the text. Finally, select the empty row or column, and delete it by clicking Delete on the Table menu and then clicking Columns or Rows.
4. When you are finished adjusting and
Your table should look similar to the one shown here:
To finish off the table, you want to add gridlines and a border so that it really stands out and catches the reader s eye. Follow these steps:
1. Click an insertion point
2. Click the Line/Border Style button on the Formatting toolbar, and then click More Lines .
Publisher displays the Colors and Lines tab of the Format Table dialog box.
3. In the Presets area, click the third box (the one that displays a sample table with inside and outside borders) to add a border and gridlines to the table.
To add only a border, you can click the center box (the one that displays a sample table with only an outside border).
4. In the Line area, click the down arrow to the right of the Color box, click the slate-blue color box ( Accent 1 , or the second box in the colors row), and then change the Weight setting by typing 2 pt .
5. Click OK to close the dialog box and apply the new border settings, and then click outside the table to deselect it.
An easy way to apply formatting to a table is to use a table autoformat. Click an insertion point anywhere in the table, and click Table AutoFormat on the Table menu. In the Auto Format dialog box, you can choose from a variety of table styles. Click a table format in the Table format list to preview the format in the Sample box. You can modify the style by clicking the Options button and making your selections in the lower portion of the dialog box. Click OK, and you instantly have a great-looking table.
To import data from another program into a Publisher table, first
The results appear as shown in this graphic:
Publisher works with the Microsoft Graph program, which you can use to create graphs and
Suppose you want to add a table of contents to your newsletter so that readers can easily find the information they need. Many of Publisher s design templates include a table of contents that you can customize to meet your needs. Let s quickly fill in the placeholder table of contents on page 1 of the newsletter:
1. Move to page 1 , and scroll the Inside this issue: table into view.
2. Replace the
placeholder text and the page
|Adventure Works Souvenirs||2|
|Sandy s Stories||2|
|Preserving Our National Parks||2|
|Tour Sign-up Form||3|
|Fall Tours Filling Up Fast||4|
3. Point to the left table border just outside the next Inside Story row, and when the pointer changes to a black arrow, drag downward to select the last two rows. Then on the Table menu, click Delete and then Rows .
4. Click an insertion point in front of the S in Souvenirs , and press Shift+Enter to rebreak the line. Repeat this step to move National to the second line in the third row and to move Up to the second line in the fifth row.
The results are shown in this graphic: