Sharing Folders with Others

In Exchange, you can setup permissions to have your Outlook folders (Inbox, Calendar, Contacts, Tasks, Notes, Journal, Drafts, Sent Items, Deleted Items, and Outbox) be accessible by other users on the network. You can set up shared folders in two ways: First, you can give someone permission to access your root folder. There are a variety of permission levels ranging from Owner (Full Access) to None (Denied Access). Second, you can set up delegates to your share folders, which would give the authorized person a limited amount of access to your folders.

Set Up User Level Access

Select Mailbox - (UserName) in the Outlook Bar.

Right-click Mailbox (UserName), and then click Properties.

Select Permissions, click Add, and then select your user.

Click the Add User button, and then click OK.

Select the permission level of your user.

Click OK.

This will grant your user access to all your subfolders with the permission level you assigned.

Set Up Delegates

In Outlook, click Tools, click Options, and then select Delegates.

Click Add, select your user, click Add, and then click Close.

Select your delegate permissions from the list arrow of each folder.

Click OK.