Updating and Canceling Meeting Requests

Planning meetings can be a difficult task when you have to coordinate multiple schedules, schedules that often change with little or no notice. You can spend endless hours on the phone trying to keep all the meeting attendees up-to-date. However, there is an easier way. You can use the Outlook Calendar to reschedule or cancel meetings. You can send a meeting update request, or cancel the meeting, if necessary via e-mail, to let everyone know about the change without having to spend hours on the phone. When you send attendees an updated meeting request, the attendee receives an e-mail message, the original meeting is deleted, and the new meeting time is added to his/her Calendar. If you send a cancellation notice about the meeting, the meeting is deleted from the attendees' Calendars.

Update a Meeting Request

Display your Calendar, and then double-click the scheduled meeting.

Click the Scheduling tab, and then scroll to a new day, if necessary.

Click a new slot, and then drag the length of the meeting.

If necessary, click Add Others to invite others or add more resources, and then click OK.

Click the Send Update button.

Cancel a Meeting Request

Display your Calendar.

Double-click the scheduled meeting.

Click the Actions menu, and then click Cancel Meeting.

Click the Send Cancellation And Delete Meeting option, and then click OK.

Click the Send Update button.

Did You Know?

You can check your responses to a meeting . Double-click a meeting, and then click the Tracking tab.