Previewing and Printing Your Calendar

It is often useful to have a hard copy of the calendars created in Outlook. You can take printed copies with you wherever you go, even when there is no computer available. You can print Outlook calendars in different views, such as daily, weekly, or monthly views. You can also set the period of time and the style that you use for printing calendars. The Print dialog box features six styles: Daily (selected days are printed one day per page), Weekly (the weeks selected print at one week per page), Monthly (printed one month per page), Tri-fold (three columns , the first contains a day view, the second contains the TaskPad, and the third is a weekly view), Calendar Details (appointments, meetings, and events on the schedule are described and appear under the day they are scheduled to occur), and Memo (appointments are printed in a list).

Preview the Calendar

Click the Calendar button on the Navigation pane.

Click the File menu, point to Page Setup, and then click a print style.

Click the Print Preview button.

Use the Page Up and Page Down buttons to display pages.

Use the One Page and Multiple Pages buttons on the Print Preview toolbar to view pages.

To change page setup format (layout and fonts), paper, and header/footer options, click the Page Setup button.

To print from the Print Preview window, click the Print button on the Print Preview toolbar.

When you're done, click the Close button on the Print Preview toolbar.

Print the Calendar

Click the Calendar button on the Navigation pane.

Click the Print button on the toolbar.

Click the print style you want.

TIMESAVER Click the File menu, point to Page Setup, and then click a print style.

Click the Start list arrow, and then click the first date you want to print.

Click the End list arrow, and then click the last date you want to print.

Click OK.