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Moving and Copying Documents

As with creating folders, renaming files, and deleting files, you can move or copy files in either the Save As or Open dialog box. When you move a file, you remove it from its current location and place it in a new location. When you copy a file, you leave it in its current location and place a duplicate copy in the new location.

To move or copy a document, follow these steps:

Make sure that the file you want to move or copy is not open, and then display either the Save As or the Open dialog box.
Navigate to the folder containing the file you want to move or copy so that the folder appears in the Save In or Look In box.
Right-click the file and choose Cut or Copy in the context menu. (You can also press Ctrl+X to cut or Ctrl+C to copy.)
Navigate to the folder in which you want to paste the file so that the folder appears in the Save In or Look In box.
Right-click a blank part of the main area in the dialog box and choose Paste in the context menu (or press Ctrl+V).

If you want to move or copy more than one document, select them all after step 2. Then right-click any of the files, and continue with step 3.

Summary

In this hour, you learned everything that you need to know to manage your Word documents. You can save them to disk, open them when you want to revise or print them, and perform other standard file-management tasks . In the next hour , you learn a wide variety of techniques for viewing and printing your documents.

Q&A

Q1:	I have Excel spreadsheets and Word documents in my My Documents folder. Why do I see the Word documents in the Open dialog box only when the My Documents folder is in the Look In box?
A1:	By default, Word displays Word documents (files with an extension of `.doc` ) only in the Open dialog box. If you want to see all of the files in a folder, including non-Word documents, choose All Files in the Files of Type drop-down list at the bottom of the dialog box.
Q2:	How can I record tracking information about my documents when I save them?
A2:	Choose File, Properties, enter information about the document (its title, subject, and so on) in the Summary tab of the Properties dialog box, and click OK. If you want Word to prompt you to fill in this information each time you save, choose Tools, Options, click the Save tab, mark the Prompt for Document Properties check box, and click OK. You can display (but not edit) the properties of any document from the Open and Save As dialog boxes. Simply select the document in the dialog box, click the Tools button at the top of the dialog box, and click Properties.

Hour 4. Viewing and Printing Your Documents

Word offers a wide assortment of options for changing the appearance of your document onscreen. If you type only simple letters and memos, you may never need to change these settings. However, if you create documents with sophisticated formatting, have trouble reading small print, or want to view different parts of a document or more than one document at the same time, you can tailor the view options to suit your preferences. And when you've finished typing your documents and like their appearance onscreen, you'll probably want to print them out. In this hour, you explore a whole host of viewing and printing options.

The highlights of this hour include