Just as you might add a new hanging folder to a physical filing cabinet to hold a new
of related files, so you can create new folders on your hard drive (or a network drive) to store groups of
Word documents. For example, you might want to create a folder for your personal correspondence, or one for your child's homework assignments. You can create folders in either the Save As or the Open dialog box, although you're most likely to create them in the Save As dialog box when you're in the midst of saving a file.
Microsoft Office automatically creates the My Documents folder on your hard drive as a
place for you to store data files including Word documents, Excel spreadsheets, PowerPoint presentations, and so on. You can create a set of subfolders within My Documents for the various types of documents you create. You aren't required to use the My Documents folder, but it's a good idea to
one folder for your datawhether it be the My Documents folder or different oneand then store all of your files in
of that folder. (If you want to use a different folder to store all of your data files, see the
section.) If you are on a network, ask your network administrator where you should save your Word documents.
To create a folder, follow these steps:
In either the Save As or the Open dialog box, navigate to the folder that you want to be the parent of the new folder so that it appears in the Save In or Look In box.
Create New Folder
The New Folder dialog box appears (see Figure 3.12). Type the
you want to use, and click
. (The rules for naming folders are the same as for naming filessee "Saving a Document for the First Time" earlier in this
Figure 3.12. Word displays the New Folder dialog box to let you name your new folder.
If you are in the middle of saving a file when you create your new folder, it will become the location in the Save In box, so you can simply continue the save process. If you created the new folder in the Open dialog box, click the Cancel button to close it.