| Some SharePoint list types are used only with meeting workspace sites. Some lists are added by default to the meeting workspace site, depending on which template was used to create the site. Others must be manually added. The meeting-specific lists are as follows: Attendees Contains the people invited to the meeting. This list is used to track who has responded to the meeting request and who has not. If an instant messenger application compatible with SharePoint 2003 is available to users, it can be used from within the attendees list to communicate with other attendees. Agenda Serves as the plan or outline to follow for the meeting. Columns include the subject to be covered, the person who will lead the discussion on the subject, and the amount of meeting time to allow for the specific subject. Decisions Used to document and track the results of the decisions made at the meeting to ensure that there is a common understanding among meeting attendees. Objectives Used to state what is to be accomplished at the meeting so that people can come prepared. The objectives list is also helpful to people who did not attend the meeting but want information about it. Things to Bring Used to inform people what to bring to the meeting. "What to bring" could be anything from specific documents to food.
One more "list" can be used in a meeting workspacea text box. A text box list displays rich text within a Web Part. While the text box can contain bulleted items, it does not provide the functionality of the other lists discussed in this chapter. In addition to the meeting-specific lists, any other SharePoint lists can be added to a meeting workspace site. Adding Lists to Meeting Workspace Sites Unlike typical sites where a list is created from a "create" page and then Web Parts can be used for displaying the list within a page, the meeting workspace site works the opposite. First the Web Part is selected; then the list is created. The process is as follows: 1. | Browse to the meeting workspace site. One way to do this using Windows SharePoint Services is as follows:
Click on the Documents and Lists link from the Home page of the site. Click on Meeting Workspaces in the See Also section in the left-hand column of the screen. This brings up the Sites and Workspaces page. Click on the Meeting Workspace site to be edited.
| 2. | Click on Modify This Workspace. This brings up the options for modification.
| 3. | Click on Add Web Parts. This brings up the list of available Web Parts.
| 4. | At the bottom of the Add Web Parts box is a prompt that says Show All Lists. Click on this, and the Create page for document libraries and lists appears.
| 5. | Select the list to be created. A List View Web Part for the list is placed on the page, and from there, items can be added, viewed, and modified, and deleted.
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