Chapter 12 -- Honing Document Navigation Skills

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Chapter 12

As an experienced Microsoft Word user, you've undoubtedly grown accustomed to using a few standard techniques for finding files and winding your way through documents. For instance, most people locate and open documents using common navigation tools such as Windows Explorer and the Open dialog box. They can then navigate seamlessly through open Word documents using scroll bars, keyboard keys (such as Page Up and Page Down), and keyboard shortcuts. In addition to these standard means of document navigation, you can use several other Word tools to find and navigate through documents—most notably, the Document Map, Find, Replace, Go To, and Search features.

This version of Word retains the Document Map, Find, Replace, and Go To features from earlier versions of Word. In addition, Word 2002 provides expanded searching capabilities. The key document searching utilities are the new Search task pane and the Search dialog box (which is a modified version of the Find dialog box found in Word 2000, by choosing File, Open, Tools, Find). This chapter takes a look at Word's document navigation tools—the ones that go above and beyond basic document navigation.

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The Many Faces of Document Navigation

Word provides numerous document navigation tools, some of which don't even seem like document navigation tools on the surface. This chapter presents the main navigation tools beyond basic browsing, but other means of moving through documents are discussed elsewhere in this book. For example, you can move through documents using the following techniques:

• Jump to marked locations within your document by using bookmarks. (Bookmarks are introduced in the section "Jumping to Document Areas Using the Go To and Select Browse Object Options," and are described in more detail in Chapter 28, "Configuring Footnotes, Bookmarks, and Cross-References.")
• Browse from component to component using the Select Browse Object options. (Browsing is introduced in Chapter 2, "Creating Documents from Start to Finish," and is discussed further in the section "Jumping to Document Areas Using the Go To and Select Browse Object Options.")
• Move from section to section quickly using outline levels. (See Chapter 11, "Outlining Documents for Clarity and Structure.")
• Work with multiple-file documents using Master Documents. (See Chapter 25, "Creating and Controlling Master Documents.")

Keep in mind that the ultimate goal is to become comfortable with the various document navigation tools so that you can access the information you need efficiently and almost automatically.

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