Opening an Existing Spreadsheet
As you continue to work with Google Spreadsheets, you'll want to return to spreadsheets you previously worked with. To open a spreadsheet you created during a previous session, either click the Open link or select File, Open. Either action opens the Open a Spreadsheet dialog box, shown in Figure 11. Click the spreadsheet you want to open from the list presented; that spreadsheet now opens in a new browser window.
Figure 11. Opening a previously saved spreadsheet.
A new browser window opens only if you have a saved spreadsheet currently open. If you have a new, blank spreadsheet open, the spreadsheet you select will open in the current browser window.
Importing a Spreadsheet from Excel
Google Spreadsheets lets you import XLS- and CSV-format spreadsheet files created with Microsoft Excel. You can then work with these Excel spreadsheets from within Google Spreadsheets.
XLS is the standard Excel worksheet format. A CSV (comma-separated values) file is a spreadsheet file in text format, with fields separated by commas.
To import an Excel file, follow these steps:
Google now displays the selected spreadsheet in a new browser window. You can now edit the spreadsheet as you like; Google automatically saves a copy of the file on its servers, for your future use.
Saving a Spreadsheet
When you are finished with a spreadsheet, you need to save the file. When you first save a file, you must do this manuallyand give the file a name. After this first save, Google automatically resaves the file every time you make a change to the spreadsheet. In essence, this means that you only have to save the spreadsheet once; Google saves all further changes automatically.
Google's automatic file save feature is called, appropriately enough, Autosave.
To save a new spreadsheet, follow these steps:
That's all there is to it. The spreadsheet is now saved on Google's servers, and you don't have to bother resaving it at any future point.
Just rememberthe spreadsheet file you just saved isn't on your PC's hard disk. It's stored on Google's servers, which means you must be connected to the Internet to access it. That's the thing about Google Spreadsheets; Google handles all the file storage, and your computer is used merely to access the Google Spreadsheets site. There are no Google Spreadsheets files stored on your computer, period. (Although you can choose to manually download a copy of any Google Spreadsheets file to your PC, as explained in the "Exporting a Google Spreadsheet to Excel Format" section coming up in a few moments.)
Saving a Copy of a Spreadsheet
You can, however, save a copy of any spreadsheet under a different name. You might want to do this if you want to keep different versions of a spreadsheet, for whatever reason.
To save a copy of a spreadsheet under a different name, follow these steps:
This closes the current spreadsheet and displays the newly saved spreadsheet in the current browser window. Any further editing you do is to the new spreadsheetuntil you reopen the original file, of course.