Sending E-mail From the Business Workplace Screen

You can create and send new e-mail and reply to or forward received e-mail from the Business Workplace screen. The procedures for these actions are similar to the procedure for e-mailing output reports to other SAP users.

Procedure: Creating and Sending New E-mail

Step 1.	Click the New message button (A) in the application toolbar of the Business Workplace screen (Figure 17.21). Figure 17.21. Starting new e-mail from the Business Workplace screen.
Step 2.	The Create Document and Send screen appears (Figure 17.22). This is the same screen that you can use to e-mail an output report, except that it does not have a tab for the Attachments subscreen (because the message has no attachmentsyet). Figure 17.22. Create a new e-mail on the Create Document and Send screen. To attach documents to the new e-mail: Click the Attach documents button (A) in the application toolbar of the screen. The Import file screen of the Windows operating system appears (Figure 17.5A). Locate the document and double-click its name to attach it.
Step 3.	Complete the remaining subscreens in the usual way. Create a cover letter on the Document Content subscreen. Define the properties of the e-mail and the attached document on the Attributes subscreen. Enter the names of recipients and distribution lists on the Recipient subscreen. Set the conditions for transmitting the e-mail on the Trans options subscreen.
Step 4.	Click the Send button (B) in the application toolbar to send the e-mail.

Procedure: Replying to E-mail

Step 1.	Double-click the line of the e-mail in the contents panel of the Business Workplace screen (Figure 17.20B).
Step 2.	The Display Document [Title] screen appears (Figure 17.23). Figure 17.23. Starting a reply to e-mail. Click the Reply button (A) in its application toolbar.
Step 3.	The Create Document screen appears (Figure 17.24). It contains only two tabs (A) for two subscreens. The Document contents subscreen is displayed by default when the screen appears. Figure 17.24. Create a cover letter and attach documents to new e-mail on this screen. Enter a name or description for the e-mail in the Title field (B). Enter a cover letter in the text field (C) of the Document contents subscreen. Optional: Click the Attach documents button (D) to attach documents to the e-mail. Display the Attributes subscreen (not shown) and define the properties of the e-mail and any attached documents.
Step 4.	Click the Send button (E) in the application toolbar to send your reply.

Procedure: Forwarding E-mail

Step 1.	Display the e-mail in the contents panel of the Business Workplace screen (Figure 17.25), and click its line once to select and highlight it (A). Figure 17.25. First step in forwarding e-mail.
Step 2.	Click the Send button (B) in the application toolbar of the contents panel.
Step 3.	The Send Document screen appears with a line-item table for entering the names of recipients and distribution lists (Figure 17.26). Follow the procedure for entering these data, which was described earlier in this lesson. Figure 17.26. Enter the names of the recipients on this screen.
Step 4.	Click the Send mail button (A) at the bottom of this screen to forward the e-mail to its recipients.