Insert Blank Lines

You can insert blank lines in your text to signify new paragraphs by inserting line breaks or paragraph marks. You use line breaks to start a new line without starting a new paragraph.

Word stores paragraph formatting in the paragraph mark shown in this section. When you start a new paragraph, you can change the new paragraph’s formatting without affecting the preceding paragraph’s formatting. For more information on styles, see Chapter 6 .

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START A NEW PARAGRAPH

Press Enter.

Word inserts a paragraph mark.
Repeat step 1 for each blank line you want to insert.

INSERT A LINE BREAK

Press + .

Word inserts a line break.

Undo Changes

You can use the Undo feature to reverse actions you take while working in a document, such as deleting or formatting text.

The Undo feature is particularly useful if you mistakenly delete text; when you use the Undo feature, you can recover the text.

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Click the Undo icon ( ).

Word reverses the affects of the last change you made.

You can repeatedly click to reverse each action you have taken, from last to first.

You can press + to reverse an action.

If you decide not to reverse an action after clicking , click the Redo icon ( ).

Select Text

Before performing many tasks in Word, you identify the existing text on which you want to work by selecting it. For example, you select existing text to underline it, align it, change its font size , or apply color to it.

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SELECT A BLOCK OF TEXT

Place the mouse pointer ( ) to the left of the first character you want to select.
Click and drag to the right and down over the text you want to select.

The selection appears highlighted in black.

To cancel a selection, you can press , , , or , or click anywhere on-screen.

SELECT A WORD

Double-click the word you want to select.

Word selects the word.

SELECT A SENTENCE

Press and hold .
Click anywhere in the sentence you want to select.

Word selects the entire sentence.

SELECT THE ENTIRE DOCUMENT

Press and hold .
Press .

Word selects the entire document.

You also can click Edit and then click Select All to select the entire document.

Can I select text using the keyboard?

Yes. Press and hold while pressing , , , or . You also can press + to select, for example, several words in a row. If you press and hold + while pressing five times you select five consecutive words to the right of the insertion point.

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Can I select noncontiguous text?

Yes. You select the first area using any of the techniques described in this section. Then, press and hold as you select the additional areas. Word selects all areas, even if text appears between them.

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Mark and Find Your Place

You can use the Bookmark feature to mark a location in a document so that you can easily return to it later.

You can also use bookmarks to store text; and Word uses bookmarks behind the scenes to operate some of its features.

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MARK YOUR PLACE

Click the location you want to mark.
Click Insert .
Click Bookmark .

The Bookmark dialog box appears.
Type a name for the bookmark.
Click Add .

Word saves the bookmark and closes the Bookmark dialog box.

FIND YOUR PLACE

Press .

The Go To tab of the Find and Replace dialog box appears.
Click Bookmark .
Click here and select a bookmark.
Click Go To .

Word moves the insertion point to the bookmark.

A bookmark containing text surrounds the text with brackets ([ ]).

Note
If the bookmark contains text, Word moves the insertion point to the beginning of the bookmark.
Press .

Word closes the Find and Replace dialog box.

How do I display bookmarks in my document?

Click Tools .
Click Options .
Click on the View tab.
Click Bookmarks ( changes to ).
Click OK .

Word displays open and close brackets representing the beginning and end of each bookmark.