Does the client's documentation include a draft contract? Are there items that are at variance with the conditions of contract under which you normally work?
Are there contractual points that call for detailed treatment in the bid?
There are additional points relevant to
If any part of the client documentation is in a language in which you are not fluent, have it translated reliably by someone who is and who understands the technical basis of the contract. Commercial or legal translation agencies may not have the means or procedures to ensure that a translation makes technical sense.
Are there instructions or recommendations about working jointly with a local firm or making a visit to the overseas client? In the latter case, does the client
Do not risk leaving it to local
Does the client require the bid to be in a language other than English, or to be submitted in the client's language as well as English?
The client may supplement the bid specification with statistics and other data
Are there issues of contract law,
In some circumstances, you may feel that the deadline set by the client allows an unreasonably short time to write a satisfactory bid, and you may think of asking for the submission date to be extended. Before making this move, you need to be certain that it really is not
when all or most of the bidders request an extension on grounds that the client can accept;
when the client organization has management problems or
when one firm that has a favoured relationship with the client needs more time to prepare its bid;
when the programme is disrupted by unforeseen political, social or other factors outside the client's control.
As soon as you have decided to
your assumptions about the effort the work will require and the price that will make your bid competitive are correct;
the bid appears a presentable document;
it is submitted by the deadline.
When you have to coordinate material from other professionals as well as writing your own input and at the same time keeping fee-
The key is to have it planned out well beforehand and to follow an approach that is
- leaving nothing to chance,
- bringing the document together as an integrated effort, and