Section B.1. Keynote Menu | iWork 05: The Missing Manual

B.1. Keynote Menu

The first menu after the menu not only holds some of the program's very basic commands, like Preferences and Quit, but the menu name also shows you at a glance which program is in the foreground, or active on your computera helpful guidepost when you're switching back and forth between programs.

B.1.1. About Keynote

This command opens the "About" box, headquarters for Apple's legal fine print in a dozen languages. Non- lawyers are interested in this box for two reasons: it displays exactly which version of Keynote is running, and it displays your iWork installation code, useful if you need to reinstall the program and have managed to lose the little stickers that provide this vital information.

B.1.2. Preferences

This opens Keynote's preferences window, where you can make program-wide adjustments that affect the way Keynote behaves. Keyboard equivalent: -, (comma).

Keynote divides its preferences into four categories, which you can access via four buttons in its toolbar: General, Rulers, Slideshow, and Presenter Display. (If you don't see these buttons , someone has hidden their display. Click the lozenge shaped button at the upper-right corner of the preferences window to bring them back into view.)

B.1.2.1. General

This section contains controls affecting overall program function.

For New Documents . Use these buttons to determine what you see when you open a new Keynote document: either the Theme chooser or a new document based on one of the themes. If you click the "Use theme" button, follow up by clicking the Choose button. The Theme Chooser appears, where you can pick your preferred theme and slide size before clicking Choose.
Editing . Control the appearance of quotation marks and the behavior of objects and images. It's usually a good idea to turn them all on.

Use smart quotes (" ") . Turn on this checkbox and Keynote uses smart quote marksalso known as curly quotes or typographers' quotes , the kind that curl in toward the quoted wordsinstead of straight, typewriter-style quotes. Unless you're trying to emulate a typewriter or have some other special need, smart quotes are the way to go.

Show size and position when moving objects . When this checkbox is on and you move or resize an object, Keynote displays an information box showing the object's size and its position on the page.

Reduce placed images to fit on slides . When you turn on this checkbox, Keynote scales down large imagessuch as those created by a high-resolution digital camerato a size that fits the image onto the slide.
Saving . These controls determine how Keynote saves its documents.

Back up previous version . With this checkbox turned on, Keynote saves two copies of all your documents. One file is your most recently saved version and the othertitled "Backup of [file name]"is the next -to-last saved version. While having this preference turned on does require exactly twice as much hard drive space for your Keynote documents, it provides a safety net, keeping a previous version of your document available in case you inadvertently damage a fileor make changes to it that you later regret .

Copy audio and movies into document . You'll want to turn on this checkbox (or turn on the same option in the Save dialog box) if you intend to transfer your Keynote documents to another computer. When this option is turned off, Keynote just creates links to sound or video files on your computer; when this option is turned on, Keynote copies those files into the Keynote document making the file size much larger, but ensuring the audio and video files that your slideshow needs are available.

Copy theme images into document . Turn on this checkbox (or turn on the same option in the Save dialog box) if you intend to transfer your Keynote documents to another computer and you're using non-Apple themes. Any computer that has Keynote 2 installed can present any slideshow created with Apple's themes, but will lack the images used in non-Apple themes for backgrounds, photo cutouts , and so on. When you turn this option on, Keynote copies those images into the document, making its file size somewhat larger, but guaranteeing the proper display of your slides.
Hyperlinks . These two settings control how Keynote displays hyperlinks.

Underline text hyperlinks on creation . Turn on this checkbox to cause Keynote to add an underline to any text you turn into a hyperlink. Turn it off if you prefer your text hyperlinks to appear incognito.

Automatically detect e-mail and Web addresses . Turn on this checkbox and Keynote turns any email address or Internet URL into a hyperlink. Click one of these hyperlinks and a new, pre-addressed email message opens, or your Web browser displays the Web page.
Outline View Font . Use these font and size pop-up menus to select the font for the Slide Organizer's Outline view. Besides displaying in the organizer, your choice becomes the font Keynote uses if you print your outline.

B.1.2.2. Rulers

You'll find preference controls in this section that affect the ruler display, the measurement units Keynote uses throughout the program, and the alignment guides.

Ruler Units . Use this pop-up menu to choose Keynote's measurement unit: Pixels, Centimeters, or Inches. Keynote uses this setting for its rulers, and also for its size and position measurements.

Place origin at center of ruler . Turn on this checkbox if you like to lay out your slides symmetrically . Keynote's rulers then measure outward from the center of the slide, making it easy to align text or objects equidistant from the center.

Display ruler units as percentage . When you turn on this checkbox, Keynote measures your slide in percentage points, running from zero to 100. If you also turn on the previous checkbox, the rulers show zero at the center, and run to 50 at the slide's edges. When you use percentages instead of units, it's much easier to divide the slide into equal segments, for example. With this checkbox turned on, the settings in the Ruler Units pop-up menu no longer apply to the rulers, but they do apply to those other parts of the program that use measurements: object size, position, and so forth.
Alignment Guides . Click this color well to open the Color Picker and choose a different color for Keynote's non-printing alignment guides. You may find it helpful to change the alignment guide color to a more contrasting color if you're working on slides with a colored background.

Show guides and objects center . With this checkbox turned on, alignment guides appear when an object you're dragging crosses the slide's invisible center or edge guidelines, the centerline of another object, or alignment guides you've added to the page. These guidelines also cause the object to magnetically snap into alignment.

Show guides and object edges . This checkbox enables snap-to guidelines that appear when an object's edge aligns with another object's edge, the page's edge, the invisible page centerline, or alignment guides you've added to the page. You can turn on both of the alignment guide checkboxes to have the most alignment possibilitiesor turn them both off to do away with object alignment guides entirely.

B.1.2.3. Slideshow

These settings adjust how the program behaves when it plays a slideshow, as well as the setup of a second display or projector.

Scale slides up to fit display . Turn on this checkbox to make your slideshow fill the screen if your display dimensions are larger than Keynote's slide dimensions. You'll usually want this checkbox turned on.
Exit presentation after last slide . If you turn on this checkbox, Keynote returns to its editing mode when you advance past the last slide of your slideshow. It's a good idea to turn this checkbox off to keep the last slide in your presentation onscreen, even if you accidentally click the mouse or press the Space bar.
Reduce Cube transitions to avoid clipping; Reduce Flip transitions to avoid clipping . If you turned on the first checkbox to scale slides up to fit the display, you should also turn on both of these checkboxes. When you do, Keynote slightly reduces the size of the animations during the Cube and Flip transitions to keep them within the slide frame.
Show pointer only on slides with hyperlinks . Choose this option to keep the arrow cursor hidden from the screen unless it's actually neededwhen the slide contains a hyperlink.
Show pointer when the mouse moves . Choose this option if you like to use your arrow cursor to point out things on your slides. The cursor remains hidden until you move the mousewhich means you should use the Space bar, the right-arrow key, or a remote control to advance the slides instead of the mouse.
Present on primary display . If you have a second display or projector connected to your computer, choosing this option displays your slideshow on the primary displaythe display with the menu bar.
Present on secondary display . You'll usually want to choose this option when you're presenting your slideshow on a second display or projector so your slides appear on that display instead of your computer's monitor.
Open Display Preferences . Click this button to open your Mac's System Preferences Display pane to set your display resolution, color depth, andif you're using two displaysdetermine which is the primary display.

B.1.2.4. Presenter Display

These preference settings are useful only when you've connected a second display or projector to your computerand only if your computer's capable of dual-display mode (see Section 8.3).

Use alternate display to view presenter information . Turn on this checkbox when you're using a second display connected to your computer. The alternate display is the one not displaying the slideshowyour laptop screen, for example. The presenter information you view depends on how you set up the rest of the settings in this window.
Show . Turn on any or all of these five checkboxes to include the current slide, the next slide, your speaker notes, a clock, or a timer in your presenter view. Set the timer options to either count down from the time you enter in the box (Time remaining) or count up (Elapsed time).
Edit Presenter Layout . Click this button for a preview of your presenter screen. You can rearrange and resize the various elements to most easily see what's important to you.

B.1.3. Provide Keynote Feedback

Apple acknowledges that software is always a work in progress by including this command. Choose it to open your Web browser to the Keynote Feedback form, your direct line to the Keynote development team. Apple encourages you to report bugs , glitches, and compatibility problemsas well as missing features you wish were included or other ideas you have for enhancing the program. Just don't be disappointed if you don't receive a personal thank you note in return.

B.1.4. Register Keynote

Choose this command to open your Web browser to Apple's product registration page. Product registration is completely optional, although Apple's marketing department would like to collect some demographic information about you and with your permissionput you on the list to receive promotional emails from Apple and its partner companies.

B.1.5. Services

Mac OS X offers this menu to give you access to other programs on your computer while you're working in Keynote. You can use it, for example, to send a chunk of selected text to a Sticky note; have your Mac read the text aloud to you, or even summarize a long selection into a pithy paragraph; open a selected URL in your Web browser or search for a selected phrase with Google; or use Grab to take a snapshot of what's on your screen.

B.1.6. Hide Keynote

When you choose this command, Keynote immediately vaporizesevery last window, inspector, browser, picker, and panel disappearsgranting ready access to your desktop or other programs whose windows may be lurking beneath . Its keyboard command -His a good one to memorize, especially if you're a double agent or like to spend time at work creating slideshows of your trip to Disneyland.

When you find what you're looking for on your desktopor when the coast is clearclick the Keynote icon in the Dock and all its hidden windows reappear.

B.1.7. Hide Others

This command does just the opposite of the previous one: the Keynote windows stay and those that belong to any other program disappear. Click the Dock icon of any hidden program to bring back its windows. Keyboard equivalent: -Option-H.

B.1.8. Show All

If you've hidden any programs with the previous two commands, this command is the Mac equivalent of shouting "Ollie ollie oxen free!" All the hidden windows immediately reveal themselves .

B.1.9. Quit Keynote

This command does exactly what it says it willexits the program. If you have any un-saved documents open, Keynote always gives you the opportunity to save them before it quits. Keyboard equivalent: -Q.