Working with Headers and Footers

Tables with lots of data often flow from one location to another. For easy navigation, you can repeat the first and last rows of the table each time it appears in a new place. When the first row of a table repeats, it is called a header. When the last row repeats, it is called a footer. You can create headers and footers when you first define a table (see page 311) or add or modify them in an existing table.

To add a header or footer to a table:

1.	With the table selected, choose Table > Table Options > Headers and Footers. The Table Options dialog box opens to the Headers and Footers tab . The Headers and Footers area in Table Options lets you control the appearance of headers and footers in the table.
2.	Use the Header Rows controls to set the number of repeating rows added to the top of the table . Use the Table Dimensions for Headers and Footers to control the number of header and footer rows.
3.	Use the Footer Rows controls to set the number of repeating rows added to the bottom of the table. Tip To turn off a header or footer, set the Header Rows or Footer Rows to zero. Tip You can also set the number of header and footer rows in the Table Setup.

To set the repeat options for headers and footers:

1.

Use the Repeat Header or Repeat Footer menu as follows : Every Text Column repeats the header or footer whenever the table appears. Once per Frame repeats the header or footer only once in the same frame. This is useful when a table flows from one column to another. Once per Page repeats the header or footer only once in the same page. This is useful when a table flows into multiple frames on the same page. Use the Repeat Header menu to set how frequently the header appears.

2.

Check Skip First (header) or Skip Last (footer) to display the header or footer only after the first instance of the table.

As you work, you may want to convert body table cells into a header or footer.

To convert cells into a table header:

1.	Select the rows that you want to convert. These rows must be the first rows of the table.
2.	Choose Table > Convert Rows > To Header. The rows are converted from the body of the table to the table header . An example of what happens when a row is converted from body cells to header cells. Notice that the footer takes on the alternating fill. Tip If there already is a header for the table, the cells are added to the bottom of the existing cells.

To convert cells into a table footer:

1.	Select the rows that you want to convert. These rows must be the last rows of the table.
2.	Choose Table > Convert Rows > To Footer. The rows are converted from the body of the table to the table footer. Tip If there already is a footer for the table, the cells are added to the top of the existing cells.

Finally, you may want to convert the rows in a header or footer into the body of the table.

To convert header or footer cells into body cells:

1.	Select the rows that you want to convert. Tip The rows must be the bottom rows of the header or the top rows of the footer.
2.	Choose Table > Convert Rows > To Body.