Inserting Cross References

Cross references direct the reader to related information located elsewhere in the document. Cross references can refer to figures or illustrations, sidebars, section headings, even individually marked paragraphs. Without distracting the reader of the document, cross references can be an easy tool to help navigate through a larger document. You can cross-reference only items in the same document. To cross-reference an item in another document, you need to first combine the documents into a master document.

Create a Cross Reference

Select the text that starts the cross reference in the document.

Click the Insert menu _' point to Reference _' and then click Cross-Reference.

Click the Reference Type list arrow, and then select the type of item to which you will refer (heading, footnote, bookmark, etc.).

Click the Insert Reference To list arrow, and then select the type of data (page, paragraph number, etc.) that you will be referencing.

Click the specific item, by number, to which you want to refer.

To let users move to the referenced item, select the Insert As Hyperlink check box.

If the Include Above/Below check box is selected, click it to include data regarding the relative position of the referenced item.

Click Insert.

Repeat the steps for each additional cross reference that you want to insert into the document, and then click either Close or Cancel.