Previewing a Document

Before printing, you should verify that the page looks the way you want. You save time, money, and paper by avoiding duplicate printing. Print Preview shows you exactly how your text will look on each printed page. This is especially helpful when you have a multi-page document divided into sections with different headers and footers. The Print Preview toolbar provides the tools you need to proof the look of each page.

Preview a Document

Click the Print Preview button on the Standard toolbar.

Preview your document.

• To view one page at a time, click the One Page button.

• To view multiple pages, click the Multiple Pages button, and then select the number of pages to view at a time.

• To change the view size, click the Zoom list arrow to select a magnification percentage.

• To shrink to fit a page, click the Shrink To Fit button to reduce the document to one page.

• To display the full screen, click the Full Screen button to hide everything but the toolbar.

When you're done, click the Close Preview button on the Print Preview toolbar.

Did You Know?

You can edit while in Print Preview . Zoom the document to a closer view. Click the Magnify button on the Print Preview toolbar, click the document, and then edit as usual.