Comparing and Merging Presentations

You can compare presentations to graphically indicate changes between different versions of a document. The changes can be merged into one document or viewed for comparison. For example, you can compare a newer version of a document with an older one to view the differences. When you compare or merge documents, the text that differs between the two versions will be highlighted in a different color or with track reviewing marks. When multiple people are involved in the editing and preparation of a presentation, the Track Changes feature will note who made any particular correction and save a record of all such changes for everyone who works on the presentation later. Each change can be either accepted or rejected by the person who has authority over the final form of the presentation. If you compare and merge two presentations, you can review the changes and accept or reject the results.

Compare and Merge Presentations

Open your original presentation.

If necessary, click the View menu, point to Toolbars, and then click Reviewing.

Click the Tools menu, and then click Compare And Merge Presentations.

Locate and select the presentation that you want to compare and merge with the currently opened presentation.

If necessary, click Merge, and then click Continue.

If necessary, click the Markup button on the Reviewing toolbar to display any comments and changes.

Continue on the next page to review changes from a compare and merge.

Review Changes from a Compare and Merge

If necessary, open the merged presentation.

If necessary, click the View menu, point to Toolbars, and then click Reviewing to display the toolbar.

Click the Markup button on the Reviewing toolbar, to display any comments and changes.

Click a comment or change on a slide or in the Revisions task pane to view it.

Select or clear the check boxes for the changes, or click the Apply or Unapply button on the Reviewing toolbar.

Click the Previous or Next Item button on the Reviewing toolbar.

When you're done, click the Close button on the Revisions task pane, and hide the Reviewing toolbar.

Did You Know?

You can apply or unapply all change to a slide or presentation . On the Reviewing toolbar, click the Apply button list arrow or the Unapply button list arrow, and then click the change command you want.

You can view changes by reviewer . On the Reviewing toolbar, click the Reviewers button, and then select All Reviewers or the individual reviewers you want.

You can view images or a list of revisions . In the Revisions task pane, click the Gallery tab to display slide thumbnails with changes, or click the List tab to display a list of changes.