Review Questions


1.  

Which of the following is NOT a key component of scope planning?

  1. Work breakdown structure (WBS)

  2. Scope statement

  3. Project charter

  4. Scope management plan

c. the key components of scope planning are the scope statement, the scope management plan, and the work breakdown structure. the project charter is created during project initiation.

2.  

The scope statement provides which of the following?

  1. A basis for confirming a common understanding of the project and making future decisions regarding the project

  2. A detailed list of all resources required for project completion

  3. A schedule of all the key project activities

  4. A process for managing change control

a. the scope statement is a document that is referenced throughout the project to confirm whether the project is on the right track. it is also used to communicate with the client and stakeholders. a scope statement does not provide a detailed list of all resources required for project completion, a schedule for all the key project activities, or a process for managing change control.

3.  

Which of the following is a characteristic of a WBS?

  1. A cost center structure of the project

  2. An organization chart of the project team members

  3. Used primarily on large complex projects involving multiple departments

  4. A task oriented structure that defines and organizes the project

d. a wbs is a grouping of project tasks around deliverables that defines the complete scope of the project. a wbs is not a cost structure, or an organizational chart of the project team. it can be used on projects of any size.

4.  

Which of the following are components of a scope statement?

  1. Assumptions

  2. Product description

  3. Constraints

  4. All of the above

d. the sections of a project scope statement are project justification, product description, major deliverables, success criteria, time and cost estimates, assumptions, and constraints.

5.  

A WBS is created using a technique called decomposition. What is decomposition?

  1. Matching resources with deliverables

  2. Breaking down the project deliverables into smaller, more manageable components

  3. Estimating the cost of each individual deliverable

  4. Creating a detailed To Do list for each work package

b. decomposition breaks the major deliverables down into smaller pieces that can be used to do cost and time estimates and resource planning. decomposition does not include matching resources with deliverables, estimating the cost of each individual deliverable, or creating a detailed to do list for each work package.

6.  

What is the lowest level of the WBS?

  1. Work package

  2. Level 10

  3. Milestone

  4. Product features

a. the lowest level of a wbs is the work package. the number of levels will vary by project and complexity.

7.  

Which of the following is not a guideline for developing a WBS?

  1. Define the highest level of deliverables before you move down to lower levels.

  2. Make sure that each item in a lower level is a component of the level above.

  3. Sequence all your tasks .

  4. Involve project team members in the process.

c. the purpose of a wbs is to identify all of the work required to complete a project. it is not important at this point to define the order of the tasks. that will come later when the schedule is developed. the project team members or subject matter experts are involved in creating the wbs.

8.  

Which of the following is a benefit of a WBS:

  1. A WBS is an excellent tool for team building.

  2. A WBS helps prevents critical work from being overlooked.

  3. The WBS can become a template for future projects.

  4. All of the above.

d. there are numerous benefits associated with a wbs. it identifies all of the work associated with the project. it can be used for project team communication and team building. a good wbs can be reused in the future as a template for a similar project.

9.  

All projects work under constraints. Which of the following is not a constraint that is common to all projects?

  1. Time

  2. Scope

  3. Quality

  4. Equipment

d. the four constraints that are common across all projects are scope, time, cost, and quality.

10.  

Your team is working on creating a WBS for the ABC Software Release. Which of the following is an example of what might appear in level 2 of your WBS?

  1. User guide, training materials, training schedule

  2. Report layout, screen design, and screen mock-up

  3. Product requirements, detail design, development

  4. Project meetings, coding guidelines, test scenarios

c. level 2 of the wbs is the first level under the project level and represents major project deliverables, project life cycle phases, or departments involved in the project.

11.  

Which testing element is typically performed by a single individual?

  1. Integration

  2. Delivery

  3. Unit

  4. UAT

c. unit testing involves testing that single element or thing that will contribute with others to make the whole.

12.  

You're the project manager for a medical research corporation. You've been given a new project whose outcome will result in the formulation of a new cancer treatment involving precisely controlled mini-blasts of radiation using robots and computers. Which of these will most likely impact the scope of the project?

  1. Assembly of key team members

  2. Laws and government regulations

  3. News of a competitor working on the same thing

  4. Formulation of the requirements for the project

b. when your project may attract visibility because it s entrenched in a regulated technology, you ll very definitely have to take into consideration the rules and regulations associated with what you re trying to do.

13.  

There are three project elements that remain in tension with one another. Your project client will stipulate which of the three is the most important to them. What are these three elements?

  1. Budget and costs

  2. Team members

  3. Quality of deliverables

  4. Anticipated time to produce deliverables

  5. Sponsors and stakeholders

a, c, d. the time/budget/quality equilibrium says that if one element falls short, the other two have to stretch to make up the difference. short on budget? then in order to successfully conclude your project with a high-quality product, you ll need to extend the time the project takes.

14.  

Of the following list of constraints, which one is the most important to make sure you've completely and accurately identified when preparing your scope statement documentation?

  1. A clearly defined project end date

  2. A clearly defined set of monetary resources or allocation

  3. A clearly defined set of product requirements

  4. Clearly defined testing methodologiess

  5. Clearly defined priorities

c. it is important to understand all of these constraints. however, the other constraints can change if you have not thoroughly decomposed the new system s software and hardware components in order to arrive at well-understood requirements. if you do not accurately flesh out the requirements, everything else is subject to change.

15.  

When communicating with the project sponsor about your project, which elements below will you have to take into account when considering the project? (Select all that apply.)

  1. The priority of your project as it relates to others

  2. The human resources available for the project

  3. The technology that will be used to create the deliverables

  4. The budget dollars that are available

  5. The equipment that will be required

a, b, d. the project sponsor will be concerned with the priority of the project as it relates to others that may be in the loop, and the resources, both budgetary and human, that will be available. it s you and your team s job to determine the equipment and technology that s required and put that in the project plan.

16.  

Insert these project elements into the appropriate category to identify whether they are valid success criteria.

Possible Success Criteria

Actual Success Criteria

Save $1.25M in processing costs.

 

All data entered into computer 100 percent of the time.

 

Sales figures increase.

 

Data entry efficiency increased.

 

100 percent of drawings visible online.

 

 . actual success criteria save $1.25m in processing costs. all data entered into computer 100 percent of the time. success criteria means that you have some metric-some numeric way of identifying that your project was successfully deployed.

17.  

Whose job is it to author the project charter?

  1. Customer

  2. Project manager

  3. Stakeholder representatives

  4. Project sponsor

  5. Options A, B, and C

b. it is the job of the project manager to synthesize the project charter. however, he does that based upon the collected input of the customers and the project sponsor.

18.  

You're developing a scope document for a customer request. A couple of the elements that the client wants might be tricky to accomplish, but after consulting with the project team, you think they can be done. These elements are not a part of the most important things the customer wants out of the product. What should you do?

  1. Include these elements in the scope document, trusting your project team to deliver.

  2. Include these elements in the scope document, denoting the problem elements as such in the document.

  3. Discuss the problem elements with the project sponsor. Obtain customer sign-off.

  4. Discuss the problem elements with the project sponsor and the customer. Obtain sponsor sign-off.

  5. Discuss the problem elements with the customer and the project sponsor. Obtain customer sign-off.

e. when you re defining the scope, it s important that you and the customer understand the key areas that really make up project success. in this case, the sketchy elements may not matter to the customer and should be scrapped from the scope of the project. or, it may be that the risks of not being able to get them accomplished are acceptable to the customer. however it goes, the main point here is that you interface with the customer when working out scope definition elements and make sure you understand the key areas.

19.  

What are the functions of the Project Sponsor when it comes to the formulation of the Scope Document?

  1. Signs off on the project scope document.

  2. Has input into the project scope document.

  3. Does not interact with the project scope document.

  4. Authors the project scope document.

a, b. the project manager is the one who authors the project scope document. but, keep in mind that it is the sponsor who has the ability to authorize the use of resources for the project, thus she must see the scope document, have input into the scope document, and most importantly, sign off on the scope document.

20.  

You're developing the scope document and project plan for a new project. What process group are you in?

  1. Initiation

  2. Planning

  3. Executing

  4. Controlling

  5. Closing

b. the planning process group is where you begin to define highly important documents such as the scope and project plan. the scope document arises out of the first important document that you develop, the project concept document, which is developed in the initiating process group.

Answers

1.  

C. The key components of scope planning are the scope statement, the scope management plan, and the work breakdown structure. The project charter is created during project initiation.

2.  

A. The scope statement is a document that is referenced throughout the project to confirm whether the project is on the right track. It is also used to communicate with the client and stakeholders. A scope statement does not provide a detailed list of all resources required for project completion, a schedule for all the key project activities, or a process for managing change control.

3.  

D. A WBS is a grouping of project tasks around deliverables that defines the complete scope of the project. A WBS is not a cost structure, or an organizational chart of the project team. It can be used on projects of any size .

4.  

D. The sections of a project scope statement are project justification, product description, major deliverables, success criteria, time and cost estimates, assumptions, and constraints.

5.  

B. Decomposition breaks the major deliverables down into smaller pieces that can be used to do cost and time estimates and resource planning. Decomposition does not include matching resources with deliverables, estimating the cost of each individual deliverable, or creating a detailed To Do list for each work package.

6.  

A. The lowest level of a WBS is the work package. The number of levels will vary by project and complexity.

7.  

C. The purpose of a WBS is to identify all of the work required to complete a project. It is not important at this point to define the order of the tasks. That will come later when the schedule is developed. The project team members or subject matter experts are involved in creating the WBS.

8.  

D. There are numerous benefits associated with a WBS. It identifies all of the work associated with the project. It can be used for project team communication and team building. A good WBS can be reused in the future as a template for a similar project.

9.  

D. The four constraints that are common across all projects are scope, time, cost, and quality.

10.  

C. Level 2 of the WBS is the first level under the project level and represents major project deliverables, project life cycle phases, or departments involved in the project.

11.  

C. Unit testing involves testing that single element or thing that will contribute with others to make the whole.

12.  

B. When your project may attract visibility because it's entrenched in a regulated technology, you'll very definitely have to take into consideration the rules and regulations associated with what you're trying to do.

13.  

A, C, D. The time/budget/quality equilibrium says that if one element falls short, the other two have to stretch to make up the difference. Short on budget? Then in order to successfully conclude your project with a high-quality product, you'll need to extend the time the project takes.

14.  

C. It is important to understand all of these constraints. However, the other constraints can change if you have not thoroughly decomposed the new system's software and hardware components in order to arrive at well- understood requirements. If you do not accurately flesh out the requirements, everything else is subject to change.

15.  

A, B, D. The project sponsor will be concerned with the priority of the project as it relates to others that may be in the loop, and the resources, both budgetary and human, that will be available. It's you and your team's job to determine the equipment and technology that's required and put that in the project plan.

16.  

.

Actual Success Criteria

Save $1.25M in processing costs.

All data entered into computer 100 percent of the time.

Success criteria means that you have some metric-some numeric way of identifying that your project was successfully deployed.

17.  

B. It is the job of the project manager to synthesize the project charter. However, he does that based upon the collected input of the customers and the project sponsor.

18.  

E. When you're defining the scope, it's important that you and the customer understand the key areas that really make up project success. In this case, the sketchy elements may not matter to the customer and should be scrapped from the scope of the project. Or, it may be that the risks of not being able to get them accomplished are acceptable to the customer. However it goes, the main point here is that you interface with the customer when working out scope definition elements and make sure you understand the key areas.

19.  

A, B. The project manager is the one who authors the project scope document. But, keep in mind that it is the sponsor who has the ability to authorize the use of resources for the project, thus she must see the scope document, have input into the scope document, and most importantly, sign off on the scope document.

20.  

B. The planning process group is where you begin to define highly important documents such as the scope and project plan. The scope document arises out of the first important document that you develop, the project concept document, which is developed in the initiating process group.




Project+ Study Guide (Exam PK0-002)
IT Project+ Study Guide, 2nd Edition (PKO-002)
ISBN: 0782143180
EAN: 2147483647
Year: 2003
Pages: 156

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