Exporting Presentations in PDF Format

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If you need to export your presentation in a format that can be easily transported between computers and that can be easily printed, the correct choice is to export to PDF (Portable Document Format, also known as Adobe Acrobat format). PDF files can be viewed and printed with the free Adobe Reader, which is available for a very wide range of computer platforms, including Macintosh (Mac OS X and Classic Mac OS); Windows (3.1 through XP); Linux and other versions of UNIX; and even some handheld computers, such as Palm and Pocket PC. On Mac OS X, PDF files can be read by either Adobe Reader or by the Preview application.

Keynote slides that are exported to PDF generally look pretty good, but you should be aware of some limitations. For example, depending on which version of Mac OS X you are using, files exported to PDF may lose transparency and shadows on text and graphic objects ( Figure 11.33 ). Upgrading to Mac OS X 10.4 or later is a big help. Graphics in Keynote often turn out to look more jagged (less smooth) when exported to PDF.

Figure 11.33. When you are using Mac OS X 10.2 and 10.3 and you export a slide (top) with shadows and transparency (middle), those features will be lost in the resulting PDF file (bottom). Upgrading to Mac OS X 10.4 markedly improves PDF export.


To export a presentation to PDF

1.
Open the Keynote file that you wish to export to a PDF file.

2.
Choose File > Export.

The Export sheet slides down from the top of the document window.

3.
Click PDF.

4.
Click Next.

A Save sheet appears, prompting you for the name of the exported PDF file and where you want to put it on your hard disk.

5.
Click Export.

The Export to PDF window appears ( Figure 11.34 ), and shows you the progress of the export.

Figure 11.34. The Export to PDF window shows you the progress of the export.


Tip

  • Presentation files exported to PDF can be quite large, especially if you have many photographic images in the slideshow. Large files are often not convenient to send via email, or to post on the Web for downloading. If you need to create PDF versions of your presentations on a regular basis, you might consider purchasing a utility program that optimizes and shrinks the size of PDF files. One example is Apago, Inc.'s (www.apagoinc.com) PDFShrink, a $35 program that can shrink a PDF file up to 10% of its original size , depending on the content of the PDF file and the desired resolution of graphics in the optimized version.


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Keynote 2 for Mac OS X. Visual QuickStart Guide
Keynote 2 for Mac OS X. Visual QuickStart Guide
ISBN: 321197755
EAN: N/A
Year: 2005
Pages: 179

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