14. Email-Based Review Before You Begin  1 Create a PDF in Acrobat 4 Create PDFs from Microsoft Office 5 About Creating a PDF from Other Applications
See Also  15 Browser-Based Review
An email-based review of a PDF requires an email application, a mail server, and the PDF document to be reviewed. The reviewer receives the document as an attachment to an email, which she can download and view in Adobe Acrobat or Adobe Reader 7. When she is finished reviewing and commenting on the document, she clicks the Send Comments button to send it back to you. This is not to be confused with manually attaching a PDF document to an email and sending it for review. An email-based review configures the PDF document for commenting and automatically displays any commenting tools the reviewer will need for the document. When she returns the reviewed document to you, Acrobat prompts you with a Merge Comments? dialog box. At that time, you can decide whether to have Acrobat merge comments into your document. Manually attaching a document to an email and then sending it to a reviewer does not make it a part of the reviewing process, so when the document is returned to you, you must manually migrate the reviewer's comments into your source review document.    | 1. | Choose the Source Document and Initiate the Review
From the File menu, select Open and browse to the PDF document you want to send for review.
From the Comments menu, under the Send for Review submenu, select Send by Email for Review . This starts the Send by Email for Review setup wizard and present you with the Step 1 of 3 dialog box for sending reviews by email. Acrobat always assumes the document that is open is the one you want to send for review and populates the Specify a PDF File to Send by Email for Review drop-down list with the name of the open file. If you want to send a different document, click the Browse button and then locate and open the file you want to send.
Click the Next button at the bottom of the dialog box to go to step 2.
| | 2. | Select Reviewers
The Send by Email for Review: Step 2 of 3 dialog box allows you to add email addresses for each reviewer. You either need to type or copy and paste the email addresses or need to type them manually into the space provided. If you need to look up someone's email address, click the Address Book button to launch your default email client so you can locate (and copy, if you want) the email address.
If you want to change the email review options, click the Customize Review Options button. This brings up the Review Options dialog box, where you can change the return email address to someone other than yourself or CC others. You can also select Display Markup Tools for This Review and Allow Users of Free Adobe Reader 7 to Participate in This Review if desired.
| | 3. | Preview the Invitation
The Send by Email Review: Step 3 of 3 dialog box provides you with the subject line that includes the PDF filename and instructions for the reviewer on how to review and comment on the PDF. If you need to add your own comments to the instructions, just click in the text box and type in your comments.
| | 4. | Send the Invitation
When you click the Send Invitation button, Acrobat automatically attaches the PDF, populates your default email client with the subject line and instruction message, and then sends the email review to the reviewers. If your default email application does not automatically send the email, you need to manually send the message.
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