List of Figures

Chapter 1: An Overview of Microsoft Office 2003

Figure 1-1: The new Office 2003 interface has a more sophisticated look that follows Windows XP themes.

Figure 1-2: You can customize Outlook's new interface to rearrange the column format.

Figure 1-3: You can access Help from both your local system and the resources available on Microsoft.com.

Figure 1-4: An online Template Gallery, available in the task pane through the link to Office on Microsoft.com, offers dozens of document templates for download.

Figure 1-5: The Research task pane extends your research options by scouring the online resources you select.

Figure 1-6: Users can create a Meeting Workspace when they set up a meeting in Outlook.

Chapter 2: Microsoft Office Outlook 2003 and Messaging

Figure 2-1: The new look of Microsoft Outlook gives you more viewing room on-screen and makes better use of available space.

Figure 2-2: You can arrange your e mail to best suit the type of work you do.

Figure 2-3: Calendar view provides more room for the selected calendar display, along with a monthly view and links to other calendars on the left.

Figure 2-4: The new Arrange by Conversation thread lets you organize your messages by the topic of discussion, so you can easily see all messages related to a certain online conversation.

Figure 2-5: When you receive e mail from an online contact, an instant message icon in the header lets you know whether the sender is currently online.

Figure 2-6: The side-by-side calendar view displays multiple calendars in a columnar format.

Figure 2-7: In the Meeting Workspace task pane, you can create or edit workspaces.

Figure 2-8: An example of a Meeting Workspace created using SharePoint Team Services V2.

Figure 2-9: You can use one of the predefined templates to create a search folder or start from scratch.

Figure 2-10: Displaying flagged items in the For Follow Up search folder shows that they are divided by color.

Figure 2-11: The Rules Wizard is easier to follow and includes additional templates.

Figure 2-12: You can assign similar actions to the alert notification coming in from your SharePoint Team Services site.

Figure 2-13: Outlook blocks external HTML in an attempt to limit the spam you receive.

Figure 2-14: Office 2003 includes a number of new tools in the message toolbar that enable you to customize the actions, format, and signature of individual messages.

Chapter 3: Collaborating Using SharePoint Team Services and SharePoint Portal Server

Figure 3-1: Access to SharePoint Team Services is built into each of the core Office applications.

Figure 3-2: You can create a new meeting workspace in Outlook when you send out your regular meeting requests.

Figure 3-3: The SharePoint Team Services Web sites are list-based, offering users a variety of simple ways to add, modify, view, and organize information.

Figure 3-4: The first time you use the Shared Workspace, you are prompted to create a new workspace area.

Figure 3-5: The default document workspace design provides space for announcements, tasks, members, links, and more.

Figure 3-6: You can upload a document directly to your document workspace by clicking Upload Document in the Shared Documents library.

Figure 3-7: When you have revised a shared document, you can return it to the library by checking it in.

Figure 3-8: Web discussions enable you to comment on shared documents without making changes in the file.

Figure 3-9: You can create a new meeting workspace when you send out meeting invitations in Outlook.

Figure 3-10: You can set up a new meeting workspace when you create an event in SharePoint Team Services.

Figure 3-11: You can control the varying levels of access to workspace content by changing user group membership.

Figure 3-12: You can add your online events to your Outlook calendar by clicking Link To Calendar in SharePoint Team Services.

Figure 3-13: The events you created on the SharePoint site are added to your Outlook calendar.

Figure 3-14: You can sign up for alerts on your SharePoint Team Services site so that you know when changes are made.

Figure 3-15: e-mail alerts arrive in Outlook telling you about changes that have been made and providing links back to the document library and your alert-management settings.

Figure 3-16: You can control the varying levels of access to workspace content by changing user group membership.

Figure 3-17: Create and use online surveys to gather important data about the projects you're managing.

Chapter 4: Introduction to Microsoft Office OneNote 2003

Figure 4-1: A 50,000 foot view of OneNote.

Figure 4-2: The OneNote program icon.

Figure 4-3: The OneNote Quick Pane.

Figure 4-4: Notebook sections

Figure 4-5: The traditional page metaphor in Word. You can insert text only where you've already created a paragraph, line, or table.

Figure 4-6: You can move the cursor anywhere on the page surface and start typing immediately, just like on paper.

Figure 4-7: You can capture this image of Tahiti in OneNote.

Figure 4-8: The Note Flags Summary pane.

Figure 4-9: Use the OneNote page tabs to easily find your notes on a particular subject.

Figure 4-10: Writing Guides make it easy to write in a straight line.

Figure 4-11: Ink notes on a multimedia curriculum.

Chapter 5: Support for XML

Figure 5-1: The task pane displays the tree structure of the current XML document and enables you to click and add tags while you work.

Figure 5-2: Tag view enables you to see at a glance where the XML tags are in your document and how they are nested.

Figure 5-3: You can select and add a schema to your current document in the XML Schema tab of the Templates and Add Ins dialog box.

Figure 5-4: Word makes it easy to save the XML file in different formats.

Figure 5-5: The XML Structure task pane in Excel enables you to map XML elements to your worksheet and customize the design.

Figure 5-6: The imported XML data is placed in a data list in the specified range.

Figure 5-7: Excel lets you know if there's a problem with the imported data.

Figure 5-8: The visual mapping tool enables you to create XML worksheets by dragging and dropping XML elements.

Figure 5-9: The Import XML dialog box in Access enables you to choose whether to import the structure or both the structure and data, or simply append data to an existing table.

Chapter 6: XML Applied: Smart Documents, Smart Tags, and Microsoft Office InfoPath 2003

Figure 6-1: The Smart Tags tab in the AutoCorrect dialog box provides a Properties button users can click to change the properties of some smart tags.

Figure 6-2: Smart tag menus can now cascade in Office 2003.

Figure 6-3: The InfoPath Form view appears in a familiar Office-like interface. Users enter information using this view.

Figure 6-4: Design view in InfoPath gives forms designers tools for working with formats, controls, data sources, and views.

Chapter 7: Upgrading, Deploying, and Administering Microsoft Office 2003

Figure 7-1: Planning which Office products to keep and install.

Figure 7-2: Choosing the type of upgrade installation you want to perform.

Figure 7-3: Choosing which legacy products to keep or remove.

Figure 7-4: Choosing which Office 2003 products you want to install.

Figure 7-5: The Advanced Customization page lets you specify which features of each product you want to install.

Figure 7-6: The Setup Completed page presents you with post installation options.

Figure 7-7: Setting up install source-caching options.

Figure 7-8: Choosing which older versions of a product to keep.

Figure 7-9: Specifying the default security level for the Microsoft Outlook 2003 custom installation.

Figure 7-10: Displaying a list of the pages of the Office 2003 Custom Installation Wizard.

Figure 7-11: The suggested command line for the newly created transform.

Figure 7-12: Selecting options in the Office 2003 Custom Maintenance Wizard

Figure 7-13: Setting security options.

Figure 7-14: Setting Customer Experience Improvement Program preferences.

Chapter 8: Microsoft Office 2003 Productivity Enhancements

Figure 8-1: You can enter bubble comments in Word with a mix of hand written, drawn, or typed notes.

Figure 8-2: Ink annotations in Excel are linked to the cell that was selected when they were created.

Figure 8-3: Internet fax capability is now built into Word, Excel, and PowerPoint.

Figure 8-4: The Research task pane searches the Research Library sources and displays options for the selected word.

Figure 8-5: The Microsoft Picture Library is a new tool in Office 2003 that enables you to edit your pictures.

Figure 8-6: Reading Layout mode enables users to read a document in a way that is similar to reading a book.

Figure 8-7: You can use style locking to prohibit other users from adding formatting changes.

Figure 8-8: You can import and export Excel data to and from SharePoint Team Services sites.

Figure 8-9: The Package for CD option allows you to copy your presentation easily to a CD and include all necessary files.

Figure 8-10: You can choose a tool to make annotations during a presentation.

Figure 8-11: The improved navigation controls are easier to use and make more options available to you while you're presenting.

Figure 8-12: PowerPoint 2003 enables you to play a movie clip in full screen view.

Figure 8-13: The new Back Up Database option enables you to easily create a backup of important files.

Figure 8-14: Access 2003 shows you the objects that depend on the selected item.

Figure 8-15: FrontPage 2003 includes a new look that makes better use of screen space and provides more tools within reach of the mouse.

Figure 8-16: New views in FrontPage enable you to see the effects of your work and make changes accordingly with help from the new Tag toolbar.

Figure 8-17: Microsoft Office Document Imaging includes a number of enhancements, including an annotations feature to support ink capability throughout Office 2003.