Appendix B: The Office System Shortcut Keys
As you ve learned throughout the book, one of the benefits of the Microsoft Office System is transferable knowledge: You can learn certain tasks ”such as printing, saving, opening, and closing documents ”in one Office application, and then apply that knowledge (and the same keystrokes) in other applications. This list brings together all the Office shortcut keys you'll be using with the various programs. Commands followed by a program name in parentheses (for example, Delete (Outlook) ) indicate that the shortcut key is available only in that program for that purpose.
| To do this | Press this: | Found in this menu: |
|---|---|---|
| New | Ctrl+N | File |
| Open | Ctrl+O | File |
| Save | Ctrl+S | File |
| | Ctrl+P | File |
| Undo | Ctrl+Z | Edit |
| Repeat | Ctrl+Y | Edit |
| Cut | Ctrl+X | Edit |
| Copy | Ctrl+C | Edit |
| Delete (Outlook) | Ctrl+D | Edit |
| Mark as Read (Outlook) | Ctrl+Q | Edit |
| Mark as Unread (Outlook) | Ctrl+U | Edit |
| Move to Folder (Outlook) | Ctrl+Shift+V | Edit |
| Paste | Ctrl+V | Edit |
| Select All | Ctrl+A | Edit |
| Find | Ctrl+F | Edit |
| Replace | Ctrl+H | Edit |
| Go To | Ctrl+G | Edit |
| Rename (Access) | F2 | Edit |
| Refresh (Access) | F5 | Edit |
| Reveal Tags (FrontPage) | Ctrl+/ | View |
| Task Pane | Ctrl+F1 | View |
| Slide Show (PowerPoint) | F5 | View |
| Navigation Pane (Outlook) | Alt+F1 | View |
| Refresh (Outlook) | F5 | View |
| Hyperlink | Ctrl+K | Insert |
| New Slide (PowerPoint) | Ctrl+M | Insert |
| Bookmark (FrontPage) | Ctrl+G | Insert |
| Cells (Excel) | Ctrl+1 | Format |
| Reveal Formatting (Word) | Shift+F1 | Format |
| Remove Formatting (FrontPage) | Ctrl+Shift+Z | Format |
| Properties (FrontPage) | Alt+Enter | Format |
| Mail (Outlook) | Ctrl+1 | Go |
| Calendar (Outlook) | Ctrl+2 | Go |
| Contacts (Outlook) | Ctrl+3 | Go |
| Tasks (Outlook) | Ctrl+4 | Go |
| Notes (Outlook) | Ctrl+5 | Go |
| Folder List (Outlook) | Ctrl+6 | Go |
| Shortcuts (Outlook) | Ctrl+7 | Go |
| Folder | Ctrl+Y | Go |
| View Show (PowerPoint) | F5 | Slide Show |
| Next Pane | F6 | Window |
| Spelling and Grammar | F7 | Tools |
| Research | Alt+Click | Tools |
| Thesaurus (FrontPage) | Shift+F7 | Tools |
| Track Changes | Ctrl+Shift+E | Tools |
| Address Book (Outlook) | Ctrl+Shift+B | Tools |
| Find (Outlook) | Ctrl+E | Tools |
| Advanced Find (Outlook) | Ctrl+Shift+F | Tools |
| New Mail Message (Outlook) | Ctrl+N | Actions |
| Follow Up (Outlook) | Ctrl+Shift+G | Actions |
| Reply (Outlook) | Ctrl+R | Actions |
| Reply to All (Outlook) | Ctrl+Shift+R | Actions |
| Forward (Outlook) | Ctrl+F | Actions |
| Help | F1 | Help |
EAN: 2147483647
Pages: 238