Exercises


1. 

True or False. You can only associate one document template with a document library.

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2. 

Imagine you are responsible for ensuring that all documents created and printed within your organization have the words Private and Confidential on them. What are your options for making this happen, and which would provide the best results?

image from book

3. 

People in your company have complained that recent job postings are being published on the corporate intranet website with typos and grammatical errors. Your management team demands a certain level of professionalism in any content that division posts. What are some steps you can take to ensure that future job postings are reviewed prior to publishing?

image from book

Answers

1. 

This is somewhat of a trick question so the answer is both true and false. Prior to enabling content type management via the Advanced settings of a document library, you may only associate a single document template with a document library. However, if you enable content type management on your library, you can then manage multiple content types from that single location and have more than one document template associated with the library.

2. 

You have two primary methods for accomplishing this.

Your first method is to add the words Private and Confidential to all the standard document templates within the organization. This method is tedious and requires you to constantly add these words to all new document templates. Also it’s difficult to prevent users for removing the text directly from their document themselves.

The second method involves creating an information management policy on the base document content type so that all child document content types inherit the policy. This method also supports the creation of new content types that maintain the same information management policy setting. A setting exists on the label configuration to enter custom text such as Private and Confidential, and you can select a check box option to prevent users from removing the label or changing it after it’s been added.

3. 

To manage approval processes around specific types of information such as job postings, you associate an Approval workflow template with the Job Postings content type. You can define the workflow activity to launch whenever an item is either created or modified. You can also select who needs to provide the approval for new content. Because the workflow is configured on the content type level, no matter how many location job postings exist throughout the portal, you can apply the same business process.




Beginning SharePoint 2007. Building Team Solutions with MOSS 2007
Beginning SharePoint 2007: Building Team Solutions with MOSS 2007 (Programmer to Programmer)
ISBN: 0470124490
EAN: 2147483647
Year: 2007
Pages: 131

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