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Disabling, enabling, deleting, and renaming user accounts are tasks easily done from the Manage Users taskpad. Launch Server Management and click Users in the console tree. Select a user account to expand the options, as shown in Figure 9-9.
Click the task you want to perform. Most of these are completely self-explanatory but a few require more explanation.
Figure 9-9: Using the Manage Users taskpad to make changes to user accounts.
For documents to be safest, they should be stored on the Windows Small Business Server, but users are not always conscientious about storing important files on the server rather than on the local hard drive.
Windows Server 2003 has the capacity to redirect users’ folders by applying Group Policy. Windows Small Business Server, however, has a single setting that implements the redirection of each user’s My Documents folder to the server.
Redirecting all My Documents folders to the server will take up a lot of disk space. Make sure you have sufficient room. The partition on which the Users Shared Folder is created has default disk quotas of 1 GB per new user.
To redirect all My Documents folders, complete the following steps:
Select Server Management from the Start menu and click Users. Click Configure My Documents Redirection. The Client Document Redirection dialog box appears.
Select the option to Redirect All My Documents Folders To The Default Shared Folder For Users On The Small Business Server. This option will automatically send all the documents saved to users’ My Documents folders to Users Shared Folder, a built-in shared folder on the server.
A copy of the My Documents folder remains on the user’s computer. When a user logs on or logs off the network, the copy on the client computer synchronizes with the copy on the server.
Although redirecting the My Documents folder to the default server folder is the simplest approach, you might want to use a shared folder at a different location. This requires setting several types of permissions on the shared folder to be sure that the user’s My Documents folder is accessible to the user but not to the world at large. To redirect all users’ My Documents folder to a network folder, complete the following steps:
In Windows Explorer, create the folder you want to use and give it a descriptive name.
Right-click the folder and select Sharing And Security from the shortcut menu. The Properties dialog box appears.
On the Sharing tab, select Share This Folder, and then click the Permissions button.
Click the Add button and add the groups Domain Users, Domain Admins, and Folder Operators. Assign all three groups Full Control. (Remove the Everyone group.) Click OK.
On the Security tab, click the Advanced button, and clear the check box for Allow Inheritable Permissions. A security prompt appears asking how to assign permissions. Click Remove.
Click the Add button and add the Creator Owner group. In the Permission Entry dialog box, select This Folder Only from the Apply Onto drop-down list. Then select the options to allow List Folder/Read Data, Read Attributes, and Create Folders/Append Data. Click OK.
Repeat Step 6, adding Domain Admins, Folder Operators, and SYSTEM. When finished, close the open dialog boxes.
Launch System Management and click Users in the console tree. Click Configure My Documents Redirection. The Client Document Redirection dialog box appears.
Select the option to redirect to a network folder, and type in or browse to the network folder you created (Figure 9-10). Click OK.
Figure 9-10: Redirecting the My Documents folder to a shared folder on the network.
When completed, all the My Documents folders are redirected to the new folder. Admittedly, this is a tedious process, but fortunately it has to be done only once.
To stop redirecting folders, select Server Management from the Start menu and click Users. Click Configure My Documents Redirection and select the option Do Not Redirect My Documents Folders.
In addition to My Documents, other special folders are Application Data, Desktop, and Start Menu on Windows 2000 or later systems. These folders can also be redirected either to a single location or to locations based on group membership. To configure this form of redirection, see “Redirecting Special Folders Using Group Policy” in Chapter 10.
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