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Adding user accounts could scarcely be easier than it is in Windows Small Business Server. Using the templates provided or templates of your own devising, you can add all users at once, in bunches, or one at a time.
Naming User Accounts
In Active Directory, each user account has a principal name. This name consists of two parts, the security principal name, and the principal name suffix. For Windows Small Business Server user accounts, the administrator assigns the security principal name. The principal name suffix is the DNS name of the root domain in the domain tree. So Active Directory sees CharlieR@example.local as the user’s principal name. The security principal name is CharlieR and the principal name suffix is example.local.
Assign the security principal name using a consistent naming convention so that you and your users can remember user names and find them in lists. The Add User Wizard proposes these:
Entire name without spaces
Last name followed by first name
First initial plus last name
First name plus last initial
You can overrule the wizard and type in your own choice for a logon and e-mail name. In a smaller organization, there’s no need for long names. Users type their logon names and e-mail addresses every day. The simpler you can make it, the happier everyone will be. (Save the complexity for passwords.)
To add a user account to the network, complete the following steps:
Select Server Management from the Start menu, click Users in the console tree, and click Add A User to launch the Add User Wizard.
On the User Account Information page, add the user information. As you type in the user’s name, the Add User Wizard automatically proposes a corresponding logon name and e-mail alias. Logon name variations are available in the drop-down list (Figure 9-4).
Figure 9-4: Choosing a logon name variation for a user account.
On the User Password page, provide a password. This is a temporary password that the user will be required to change when logging on for the first time and at whatever intervals you’ve specified in password policies.
On the Template Selection page, choose a template to define user rights. (Fore more information about templates, see “Managing User Templates” later in this chapter.) Select the check box to display the template’s default settings.
Use templates whenever possible. Without a template, you must configure all the user’s groups and other rights manually. It’s very easy to slip up while doing this and create problems that are very difficult to trace.
On the Security Groups page, the default group memberships assigned by the template (in this case, the Mobile User template) are listed (Figure 9-5). As shown, these memberships allow the user to log on to the domain locally, log on to the domain from a remote location, and use the Remote Web Workplace. Add other group memberships if they are required.
On the Distribution Groups page, you can make the user a member of any other distribution groups that you’ve created. All users are members of the default distribution group. (See “Creating Distribution Groups,” earlier in this chapter.)
Figure 9-5: Mobile users are members of three groups by default.
On the SharePoint Access page, specify the user’s roles on your SharePoint site.
On the Address Information page, supply address information.
On the Disk Quotas page, set a limit of hard drive space that the user can fill on the Windows Small Business Server. (See Chapter 8, “Storage Management,” for more about the pros and cons of disk quotas.)
On the Set Up Client Computer page, specify whether to set up a client computer for the user. The wizard creates a computer account with the user’s name plus a number—though you can type in a different name. (If you choose not to set up a computer, the configuration of the user account is summarized and the wizard is complete.)
On the Client Applications page, select the applications you want installed on the client computer. (See Chapter 12, “Managing Computers on the Network,” for details about assigning applications to client computers.)
On the Mobile Client And Offline Use page (Figure 9-6), select the options to install on this client. If the client computer is going to travel, install Connection Manager so that the user can connect to the Windows Small Business Server remotely. Install ActiveSync to allow devices such as Microsoft Pocket PC Phone Edition to synchronize with the client computer and with the Windows Small Business Server.
Figure 9-6: Options for mobile clients.
The final page of the Add User Wizard summarizes all your settings. Click the link at the bottom of the page to save the information.
The ability to add several user accounts at once is a new and highly helpful feature in Windows Small Business Server 2003. The process works much like adding a single user. To add multiple user accounts, complete the following steps:
Select Server Management from the Start menu, click Users in the console tree, and click Add Multiple Users to launch the Add User Wizard.
On the Template Selection page, choose a template that will define the users’ rights. (For more information about templates, see “Managing User Templates” later in this chapter.)
On the User Information page, click the Add button. Specify the first user’s information. As you type in the user’s name, the Add User Wizard automatically proposes a corresponding logon name and e-mail alias. Logon name variations are available in the drop-down list. Click OK after each user. When the User Information page is complete (Figure 9-7), click Next.
On the Set Up Client Computers page, if you want to set up client computers for these users, select the Set Up Computers Now option, specify computer names on the Client Computer Names page, and follow Steps 11 through 13 in the preceding section, “Adding a Single User.”
Figure 9-7: Creating multiple user accounts.
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