5.8 Documents Created During Beta Phase


Beta Sign-Off. This sign-off sheet is presented from the Beta team to the customer to make sure the customer agrees that they have used the project and it works.

Executive Sign-Off. This is a sign-off sheet the Project Manager presents to the executives in the phase review. At the end of each phase review presentation, each member of the executive staff reviews the phase sign-off, reflects on the information presented, and decides if she agrees to allow the project to proceed to the next stage of the project life cycle. On the bottom of this document each executive signs her name and states whether she approves or disapproves of continuing to the next phase.

Announcement Plan ”Implemented. The Communications Manager is responsible for creating and monitoring the launch process. Each team is delegated to the appropriate area of responsibility. Business Development is responsible for deciding user demographics and focus for launch. Communications is responsible for understanding press and analyst concerns. Communications confirms that press and analyst deliverables are properly targeted . The Announcement Plan itemizes all the marketing deliverables that need to be completed in order to launch a project.

Phase Review Presentation. This is a sample presentation that would be filled in by the project team for the presentation to executive staff.

Phase Sign-Off. At the end of each phase, before the review presentation, each member of the project team reviews a document that contains information similar to that found in the Summary of Deliverables by Department. The Project Manager reviews this list in a team meeting and places the word complete or the date the deliverable will be complete by each team deliverable . The team then votes if they agree all deliverables have been met. Once the team agrees that all phase deliverables have been met, they can present the project status at the phase review. The annotated Summary of Deliverables by Department sheet is attached to the Phase Sign-Off Document. The Phase Sign-Off Document identifies the project and phase and has a place for each member of the team and each executive to sign off if they agree that the project meets the requirements of that phase and can move to the next one.

Release Plan ”Implemented. The Project Manager creates this document and drives this process. The Project Manager tests the procedures to ensure that the equipment, staging, people, and all other details are in place, are working in concert, and are in time for release.

Team Minutes. The team minutes are a weekly updated document that provides details on commitments, status, issues, requests , and team decisions.

5.8 in a Nutshell

Phase 5 is when the project is user- tested . The following documents were created:

  • Beta Sign-Off

  • Executive Sign-Off

  • Announcement Plan ”implemented

  • Phase review presentation

  • Phase Sign-Off

  • Release Plan

  • Team minutes

Beta is when the project is first viewed by the user community. Beta provides the team with direct use so that the team can ensure everything is in place so that the project meets the needs of the user community.




Effective IT Project Management
Effective IT Project Management: Using Teams to Get Projects Completed on Time and Under Budget
ISBN: B000VSMJSW
EAN: N/A
Year: 2004
Pages: 105
Authors: Anita Rosen

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