Multi-User Calendars

Multi- User Calendars

GroupWise provides for an office administrator to manage Calendars for several other GroupWise users. Before you can manage another GroupWise user's Calendar, the other user must give you proxy access to his or her GroupWise Calendar. The instructions for granting proxy access are provided in the next chapter.

To manage multiple users' Calendars, you use the Multi-User button on the Toolbar that displays when you open your Calendar folder, as illustrated in Figure 7.9.

Figure 7.9. The Multi-User button allows you to see other's Calendar information.

Here's how to add users to the Multi-User Calendar display:

1. Verify that the users you want to add have granted you proxy access to their Calendars.

2. Click the Add User button. The Multi-User List dialog box displays (see Figure 7.10).

   Figure 7.10. You can select the users to display in the Multi-User Calendar view with this dialog box.

   

3. Enter the users' names in the Name field, or use the Address Book to select the users.

4. Click the up- and down-arrow buttons to change the order in which the users display in the Calendar.

5. Click OK. You'll see multiple users' Calendars displayed, as shown in Figure 7.11.

   Figure 7.11. You can view other user's Calendar information using Multi-User.

   

TIP

You can alter the Multi-User Calendar display by clicking the message type buttons that appear on the Calendar's Toolbar. You can choose to display any combination of multiple users' appointments, reminder notes, and tasks . You can also choose the order in which the tabs appear in your Calendar view by right-clicking the Toolbar and choosing Properties.