Checking Out Documents


When you open a document from the library, the document is marked as In Use and cannot be opened and modified by other users. However, there may be times when you want to work on the document while you are not running GroupWise. For example, you may need to modify the document while at home or while on a business trip. In this situation, you would need to "check out" the document.

When you check out a document, the document is marked as In Use until you check it back in. The document cannot be modified by other users; the document, however, can be viewed by GroupWise users who have View rights.

You have two options when checking out documents:

  • Check Out Only

  • Check Out and Copy

If you choose the Check Out Only option, the document is marked as Checked Out in the library and cannot be modified by others, but it is not copied to a directory for you to access it.

If you choose the Check Out and Copy option, the document is copied to the directory you specify.

TIP

To find out who has a document checked out of the library, right-click the document reference and choose Properties and then select the Activity Log tab.


Here are the steps to follow to check out a document:

  1. Highlight the document reference in your Mailbox.

  2. Click Actions, Check-Out. The dialog box shown in Figure 9.6 displays.

    Figure 9.6. Use the Check-Out dialog box to copy a document to a local location for offline access.

    graphics/09fig06.jpg

  3. Type a filename for the document in the Checked out filename field. (By default, GroupWise uses the document number as the checked-out filename. You can specify a different filename.)

  4. Enter a path for the document in the Checked out location field.

  5. Click the Check Out button.

  6. Click the Close button.

After you have checked out a document, you can open it from the directory and change it while you are not running GroupWise. The changes you make do not appear in the document in the library until you check it back in or update it.



Novell GroupWise 6.5 Users Handbook
Novell GroupWise 6.5 Users Handbook
ISBN: 0789729830
EAN: 2147483647
Year: 2003
Pages: 191

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