Plan Physical Arrangements (Process Notes 1.1.2)

The job of this process is to define the physical arrangements necessary to produce the blastoff objectives.

Determine the participants from the potential stakeholders in accordance with what is needed for the type of project. Include everyone who could possibly have a stake in the product. It is better to include possible stakeholders than exclude them. If the extra people do not have a real interest in the product, they will certainly find that they have better things to do and leave your stakeholder group.

Plan the facilities and accommodation carefully. Keep in mind that you will have a number of people at the meeting. If you wish to keep them there, then make sure that you have adequate facilities to make their time well spent.

Make sure you have defined these items:

• The location of the blastoff meeting

• Directions for how to get there

• Name and contact details of the facilitator

• Dates and times

• Time needed for the

• blastoff (number of days/hours)

• List of participants