9.5 Close-out Paperwork (COP)

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This consists of all pertinent paperwork needed to verify that closure activities have been performed. These items can include receipts for returned equipment or disposal receipts, all project status reports, closeout review minutes, finalized or closed contracts, and so on. Essentially, everything associated with the project should be assembled here and prepared for archive processing. The Closeout Letter formally announces the closure of a project, so that all groups and people know that the project has been completed and the product has been phased out. This is also a good way to thank everyone involved and communicate final project statistics.

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