Setting Up Backup 3


Backup 3 makes it easy to set up and run multiple backups to your iDisk, to optical media, or to another hard drive.

When you first open Backup 3, it presents you with a window that lists four Backup plans (Figure 12.14):

  • Home Folder Schedules daily backup of your home folder to your hard drive, as well as monthly backup to CD or DVD

  • Personal Data & Settings Backs up basic personal information (such as Address Book contacts and Safari settings) every day

  • iLife Backs up your iLife data every week to CD or DVD

  • Purchased Music and Video Backs up music and video that you've purchased using iTunes to a CD or DVD every month

Figure 12.14. The first time you run Backup, you'll be asked to select one of four prebuilt Backup plans.


While you don't have to choose one of these Backup plans, it's probably a good idea to go with oneor with all of them.

Check the box next to the plan you want to choose. A great place to start is with the Home Folder plan (Figure 12.15). Click Continue.

Figure 12.15. The Home Folder plan backs up the files in your home folder, covering most of your backup needs in one swoop.


The main Backup window opens, listing details for the plan you just created, as well as information about when the plan has run and when it's scheduled to run again.

Tips

  • A Backup plan is simply a description of what files and folders get backed up, where they get backed up, and how often they get backed up.

  • Backup plans apply only to data that the user who sets up the plan has access to mostly that user's home folder, but any readable file is fair game. If more than one person has a user account on your Mac, each will have to set up backups to protect his or her files, and each will need his or her own .Mac account to do so.


To Create a Backup from a Plan Template

Backup includes several preconfigured templates that fill many backup needs. Here's how to create a backup using one of these templates:

1.

Open the Backup application.

The main Backup window is displayed, showing any plans that have already been set up (Figure 12.16).

Figure 12.16. The main Backup window lists any existing backup plans you've created. Since this is the first time Backup has run, it shows only one plan: Home Folder.


2.

Click the plus (+) button in the lower left corner (Figure 12.17).

Figure 12.17. Click the plus button to open the plan template window.


The plan template window is displayed (Figure 12.18).

Figure 12.18. The plan template window gives you the option of choosing one of four premade templates.


3.

In the window, select one of the following and then click the Choose Plan button:

  • Home Folder If you want to back up the contents of your home folder (a great first choice)

  • Personal Data & Settings If you want to back up your Address Book information, iCal information, Safari settings, Stickies, or Mac OS keychains

  • iLife If you want to back up your iLife data from your home folder (including GarageBand projects, iDVD projects, iMovie projects, iPhoto library, iTunes library, and iWeb Web sites)

  • Purchased Music and Video If you want to back up the music and video you've purchased from the iTunes Music Store

  • Custom If you want to select a set of files and use a schedule that you set up from scratch

The detail window for the plan you chose is displayed (Figure 12.19).

Figure 12.19. The plan's detail window is displayed, showing the specifics of how the backup plan will proceed.


4.

If you choose Custom in the Plan Template Window (see Figure 12.18) you'll be prompted to type a name for the backup plan you're creating.

The name appears at the top of the detail window (Figure 12.20).

Figure 12.20. If you create a Custom backup plan, you'll be prompted to type its name in the name field of the plan's detail window.


5.

To add an item to be backed up, click the plus (+) button below the Backup Items portion of the window (Figure 12.21).

Figure 12.21. Click the plus button in the lower left corner of the window to open the Choose Items to Back Up window.


The Choose Items to Back Up window appears (Figure 12.22).

Figure 12.22. The Choose Items to Back Up window contains groups of files that you can choose to have backed up.


What Gets Backed Up, Exactly?

If you want to know the details of what's actually backed up with a particular Backup option (either a QuickPick or another folder)or if you want to fine-tune which files a Backup plan protectsjust doubleclick the item in the Backup Items list. A sidebar drawer opens, revealing more information about what files will be backed up and allowing you to control which files in a group are copied.

To choose whether a file or folder in the selected item will be backed up, highlight it and make sure the "Include this file" or "Include this folder" radio button is selected at the bottom of the drawer window.

From the Show pop-up menu at the bottom of the sidebar, you can select whether General Information (such as the kind, size, and last-modified date) or Backup Information (such as time of last backup) appears below the file list.

In the case of QuickPicks (such as with application filesMicrosoft Word or PowerPoint files, and the like), you can check boxes to the left of the individual items to indicate whether those items should be backed up, giving you a great degree of control over QuickPicks and backups of your own file groups.


6.

While the Choose Items to Back Up window is open, do any or all of the following: To add QuickPicks (a backup of files by type), do the following:

  • Click the QuickPicks tab to load the QuickPicks pane (if it's not already selected).

  • Check the boxes to the left of the items that you want backed up (if they're not included in the plan) (Figure 12.23).

    Figure 12.23. Check the boxes to the left of the items you want added to the Backup plan.


To add individual files and/or folders:

  • Click the Files & Folders tab to load the Files & Folders pane.

  • Navigate to a file or folder you want to include in the backup (if it's not included in the original plan).

  • Click the "Include this folder" radio button (Figure 12.24).

    Figure 12.24. Change the settings in the Files & Folders pane to create a custom set of files to back up.


To add items via a Spotlight search:

  • Click the Spotlight tab to open the Spotlight search pane.

  • Type in the search term you want to use for your Spotlight search.

  • Click Servers, Computer, or Home to restrict your search to the area that contains the files you want to back up.

  • Select the files you want to back up.

  • Click the "Include these items" radio button (Figure 12.25).

    Figure 12.25. Use a Spotlight search to find files that you want backed up on a regular basis.


  • Click Done.

  • The selected items will be included in the next backup.

7.

To change the backup frequency and/or backup-file destination for a preset backup plan, double-click the contentsof the Destination and Schedule field in the detail window for the plan you're tweaking. (If you've created a custom plan, click the plus (+) button beneath the Destination and Schedule field.)

The Choose a Destination and Schedule pane opens (Figure 12.26).

Figure 12.26. The Destination and Schedule pane allows you to choose where files are backed up and when the backup occurs.


8.

Do the following:

  • To choose the location where your backup file will be stored, select a disk, the Home folder, a network volume, or iDisk from the Destination pop-up menu.

  • If you don't want the backup located in a folder called Backups in the destination you selected, select Choose Location in the Folder pop-up menu to navigate to a preferred folder and click OK. (This option will not be enabled if you have selected iDisk or CD or DVD).

  • Check the "Automatically back up at the following times" box to have the backup happen at the time indicated below the box.

  • From the Every menu, select whether the backup happens every day, week, month, three months, or six months.

  • If you've selected Week, select the day of the week from the "On the" pop-up menu.

  • If you've selected Month, select the day of the month from the "On the" popup menu.

  • In the At section, select the time when you want the backup to occur.

  • Click OK.

The new schedule appears in the Destination and Schedule area of the window (Figure 12.27).

Figure 12.27. Change the settings in the window to customize where the backup is stored and when it happens.


9.

Close the window.

Your backup now appears in the list of scheduled backups (Figure 12.28).

Figure 12.28. Once you create a Backup plan, it appears in the main Backup window.


Tips

  • Backup 3 safeguards your projects and files, but it may not protect the programs used to create them. For example, the iLife backup plan backs up your iPhoto image library (among other things), but not the iPhoto application itself, unless you create a plan that includes the application. The problem with this is that while most applications don't mind being moved or copied, some do, and they may not work properly if restored. So if you ever need to restore an application, use its original installation disc.

  • To set up a schedule and set a destination for the backup other than the preset ones, click the plus button below the Destination and Schedule label and edit the schedule.

  • To delete a schedule, select it and press the Delete key.

  • To perform a backup immediately, select the backup you want to execute, and then click the Back Up button at the bottom of the window.


To Edit a Backup Plan

1.

Open the Backup application.

The main Backup window is displayed, showing any plans that have already been set up (Figure 12.29).

Figure 12.29. The main Backup window displays any Backup plans you create.


2.

Double-click the Backup plan you want to edit.

The plan template page is displayed (Figure 12.30).

Figure 12.30. The plan template page allows you to customize your backups as you like.


3.

Following steps 211 of "To create a backup from a plan template," make the changes that you want to the plan. After you close the window, the edited plan will be executed on the schedule you set.

To Restore a Backup

1.

Open the Backup application.

The main Backup window is displayed, showing any plans that have already been set up (see Figure 12.29).

2.

Select the backup you want to restore, and click the Restore button (Figure 12.31).

Figure 12.31. To restore files from a backup, select the plan you want to restore from, and click Restore.


The Restore window opens (Figure 12.32).

Figure 12.32. The Restore window displays the backups that have been made from the selected plan.


3.

In the Previous Backups portion of the window (on the left), select the backup that you want to restore.

The items within that backup are listed to the right of the backup name (Figure 12.33).

Figure 12.33. Items within a given backup are listed to the right of the selected backup.


4.

Check the boxes next to the items you want to restore, and click Restore Selection (Figure 12.34).

Figure 12.34. Check the boxes of the files you want restored, and click the Restore Selection button.


A dialog slides down, asking how you would like to handle the restoration (Figure 12.35).

Figure 12.35. When restoring files from a backup, you will be asked how you want to proceedeither by restoring only missing items or by replacing existing items with backup copies.


5.

In the dialog, select one of the following radio buttons:

  • "Restore missing items" to restore only items that are no longer in their original locations

  • "Replace existing items" to restore all items, whether or not they exist in the original location

Click Restore.

If you have any applications running, Backup will warn you to quit those applications before restoring the files, and the items will be restored to your Mac (Figure 12.36).

Figure 12.36. To ensure a clean backup, you will need to quit running applications before completing the restoration.


6.

Click Continue.

Backup goes to work restoring the files (Figure 12.37).

Figure 12.37. After you click Continue, Backup restores the files.


Tips

  • To view the history of a particular backup, select the plan in the main window and then select History from the Plan window. The complete history of that backup is displayed.

  • After the first backup, Backup creates incremental backupsthat is, only files that have been changed get backed up. If you want to force a full backup, select the plan in the main Backup window, and then choose Full Backup from the Plan window.





.Mac with iWeb Visual QuickStart Guide Series
.Mac with iWeb, Second Edition
ISBN: 0321442288
EAN: 2147483647
Year: 2006
Pages: 113

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