Sharing Address Book Information


Mac OS X 10.4 has an updated version of Address Book with one great new feature: Address Book sharing. With this feature, you can share your Address Book contacts with anyone listed in your Address Book application who has a .Mac account, and you can choose whether those people can edit your contacts or just read them. Likewise, if another .Mac member has included you (using your .Mac e-mail address) in his or her list of authorized Address Book sharers, you can subscribe to that person's information using Address Book.

To Share Your Address Book Information

1.

In the Applications folder, double-click the Address Book icon to open the application.

The main Address Book window opens (Figure 9.16).

Figure 9.16. The first step to sharing an Address Book is to open the Address Book application.


2.

From the Address Book menu, choose Preferences (Figure 9.17).

Figure 9.17. From the Address Book menu, choose Preferences to open the Address Book Preferences.


The Address Book Preferences window opens to the General pane by default (Figure 9.18).

Figure 9.18. The Address Book Preferences window is where you make changes to how the local version of Address Book behaves; it's also where you set up Address Book sharing.


3.

At the top of the window, click the Sharing button.

The Sharing pane opens (Figure 9.19).

Figure 9.19. You'll use the Sharing preferences pane to control who can access your Address Book information.


4.

Check the "Share your Address Book" box. Address Book sets up sharing behind the scenes over the course of a few seconds.

5.

In the lower left corner of the Sharing pane, click the plus (+) button.

A dialog listing Address Book contacts slides down (Figure 9.20).

Figure 9.20. When you click the plus (+) button in the Sharing pane, a dialog listing the available Address Book contacts slides down. Select a .Mac member with whom you want to share your Address Book information, and click OK.


6.

Select the .Mac member or members with whom you want to share your Address Book information, and click OK.

The dialog slides back up, and the selected contact can access your Address Book information (Figure 9.21).

Figure 9.21. Once you've added a .Mac member to the sharing list, that person's name appears in the Sharing pane.


7.

If you want to allow the .Mac member to edit your Address Book information, check the Allow Editing box to the right of the name (Figure 9.22).

Figure 9.22. Checking the Allow Editing box to the right of a .Mac member's name enables that member to edit your contact information.


8.

If you want to send an e-mail invitation to the .Mac member with whom you're sharing your Address Book information, click the Send Invite button in the lower right corner of the Sharing preferences pane.

A new e-mail with an invitation and a link to subscribe to your Address Book is generated in your default e-mail program (Figure 9.23). Send it when you're ready.

Figure 9.23. When you click Send Invite, an e-mail message is automatically generated in your default e-mail program. This message is addressed to the person who is authorized to share your Address Book information.


9.

Click the red close button in the upper left corner of the Sharing preferences pane to close the window and save your changes.

Tips

  • Before you can share your Address Book with another .Mac member, that person's contact information (more specifically, his or her @mac.com e-mail address) must be entered in your Address Book application.

  • To remove someone from your authorized list of those who can share your Address Book information, click the minus () button in the lower left corner of the Sharing preferences pane.


To Subscribe to Another .Mac Member's Address Book

1.

In the Applications folder, double-click the Address Book icon to open the application.

The main Address Book window opens.

2.

From the File menu, choose Subscribe to Address Book (Figure 9.24).

Figure 9.24. Choose Subscribe to Address Book from Address Book's File menu to begin the subscription process.


A dialog slides down, asking for the account information of the .Mac member to whose Address Book information you want to subscribe.

3.

Type the @mac.com e-mail address for the .Mac member in the "Subscribe to this .Mac member's Address Book" field (Figure 9.25).

Figure 9.25. Address Book asks for the e-mail address of the .Mac member to whose Address Book information you want to subscribe. Type in the e-mail address and click OK.


4.

Click OK.

The .Mac member's Address Book appears in the lower left corner of the main Address Book windowin the Group column (Figure 9.26). Click the .Mac member's name to open the Address Book.

Figure 9.26. Once you've subscribed to a .Mac member's Address Book, it appears in the left column of the main Address Book window.


Tips

  • You can use drag and drop to copy contacts from a shared Address Book into your personal Address Book: In Address Book, click the name of the shared Address Book in the Group column, highlight the name(s) you want to copy, and drag them onto All (or any other name in your personal Group list). If you have edit privileges for a shared Address Book, you can reverse the process to add your contacts to a shared Address Book.

  • If you use .Mac Sync with your Address Book contacts, entries in shared Address Books will not be copied to your .Mac Address Book, unless you manually copy them to your personal Address Book as described in the previous tip.

  • If you receive an e-mail invitation to share another .Mac member's Address Book, click the "Click here to automatically subscribe now" link in the message. Your Address Book application will appear, displaying a prompt confirming the subscription (Figure 9.27). Click OK to share that Address Book.

    Figure 9.27. If you receive an e-mail invitation to share another .Mac member's Address Book, clicking the embedded "Click here to automatically subscribe now" link will open your Address Book application and display this prompt, asking you to confirm the subscription. Click OK to subscribe.

  • To unsubscribe from another member's .Mac Address Book information, select the Address Book from which you want to unsubscribe in the main Address Book window, press Delete, and then click Stop when prompted to confirm that you want to cancel the subscription (Figure 9.28).

    Figure 9.28. After highlighting the name of a shared Address Book and pressing the Delete key, you must click Stop at this prompt to end your subscription.





.Mac with iWeb Visual QuickStart Guide Series
.Mac with iWeb, Second Edition
ISBN: 0321442288
EAN: 2147483647
Year: 2006
Pages: 113

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