69. Create and Manage Mailing Lists  BEFORE YOU BEGIN 68 Create and Manage Contacts
 SEE ALSO 10 Synchronize PIM Data with Your PC 71 Tweak Address Book Options
Individual contacts aren't the only kinds of contacts you can use in the Address Book application. You can also create mailing lists , which are groups of contacts you interact with as if they are a single entity. In other words, you can send an email message to an entire group of people by simply addressing the message to a mailing list. Mailing lists are limited to only email addresses, so you can add only those contacts who have email addresses. Mailing lists on your device are also referred to as groups , which is an accurate name when you consider that a mailing list is really just a group of contacts. If you have a group of people to whom you regularly send emails, you'll find that creating a group for them can save you a lot of time in addressing messages.  KEY TERM Mailing list A group of contacts with whom you interact as if they were a single entity; you can send an email message to an entire group of people by simply addressing the message to a single mailing list.
| 1. | Launch the Address Book Application
Scroll to the Address Book icon and click the trackwheel. The Address Book application is launched and displayed on the screen.
| | 2. | Create a New Group
Click the trackwheel and select New Group from the menu that appears. Click again to begin creating a new group; the New Group screen appears.
| | 3. | Enter the Group Name The New Group screen includes a single field along the top of the screen for entering the group name, followed by a list of the contacts (email addresses) who belong to the group; the list is initially empty. Before adding any contacts to the group, enter a name for the group in the New Group edit field. 69. Create and Manage Mailing Lists  | | 4. | Add Contacts to the Group
Adding contacts to the new group is as simple as selecting them from the contact list. To add a contact, click the trackwheel, select Add Member from the menu that appears, and click again. The Select Address screen appears and shows all the contacts in the address book. Even though all the contacts are listed, only contacts for whom you've entered an email address are allowed to be added to the group. Scroll to select the desired contact, click the trackwheel, and select Continue from the menu. Click once more to add the contact to the group as a new member of the group. The contact appears in the group as part of the group's member list.
| | 5. | Remove Contacts from the Group Mailing lists can change over time, and you might have to remove members on occasion. To remove a contact from the group, select the contact with the trackwheel, click, select Delete Member from the menu that appears, and click again. A confirmation dialog box appears that prompts you to confirm the deletion; click Delete to delete the contact from the group or click Cancel to cancel the deletion. It's important to note that deleting a contact from a group does not delete the contact from the address book; it only removes the contact as a member of the group. TIPS If you want to change a group member from one contact to another, as opposed to deleting the contact, you can do so by clicking and selecting Change Member from the menu. You can then select a different contact to replace the selected contact in the group. You can also view a member in the group by clicking and selecting View Member from the menu. To edit a group later, after you've created it, scroll to select the group in the contact list and click the trackwheel. Select Edit Group from the menu that appears and click once more. | | 6. | Save the Group
When you finish adding contacts to the new mailing list, click the trackwheel, select Save Group from the menu that appears, and click again. The group is saved and added to the contact list. The mailing list is now ready to be used as the recipient of email messages.
| TIPS To send an email message to a mailing list, click the group name in the address book, select Email Group Name from the menu that appears, and click once more. If you want, you can view the mailing list as a list of email addresses instead of names . First scroll to select the group in the contact list and click the trackwheel. Then select View Group from the menu that appears and click once more. Finally, with the group list in view, click and select Show Email Addresses from the menu, and then click a final time.
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