Section 12.5. Managing Your Address Book


12.5. Managing Your Address Book

You might never need to fill out Outlook Express' Address Bookthe program's collection of names and email addresses (as well as any other contact information you want to store). Whenever you reply to a message, Outlook Express automatically tosses that person's name and email address into your Address Book. If it's not handling that chore for you, tell it to start, pronto: click Tools Options Send tab, and then turn on "Automatically put people I reply to in my Address Book."

Even when you don't reply to a received message, you can add all the addresses from any message's To: box using these commands:

  • Tools Add to Address Book Sender . This adds the senders name to your Address Book, even if you don't reply.

  • Tools Add to Address Book Everyone on To list . This adds the email address of every person listed in the To: field. Its a great way to add the address of every member of your knitting club from the emailed newsletter.

  • Right-click any email address . If you spot an email address listed in the body of an email, right-click it and then choose Add to Address Book.

Occasionally you need to peek into your Address Book to edit entries, adding a street address to an existing contact, for instance, or typing in a phone number. In that case, open the Address Book by clicking its icon in the toolbar of either Outlook Express or any open message. The Address Book then appears, listing the names, addresses, and phone numbers of all your contacts.

Figure 12-9. The overzealous Outlook Express sometimes blocks incoming attachments instead of opening them, a fault easily remedied.
Top: When the message opens in its own window, Outlook Express completely removes the attached files from view and displays a warning.
Middle: When viewed in the preview pane, the message's attachments are "grayed out," preventing you from saving them.
Bottom: To let yourself open attachments in Outlook Express, choose Tools Options Security Tab and then turn off the option called, "Do not allow attachments to be saved or opened that could potentially be a virus."

You can edit any contact's information by double-clicking the person's name. Or, to add a new entry, click the New icon or choose File New Contact. In either case, an address card appears, as shown in Figure 12-10, with seven tabs for entering enough information to keep the CIA happy.

Most people stick with the basics: first name, last name, and email address. But to create a full-fledged dossier, click the other tabs to enter home and business addresses and phone numbers, names of the spouse and children, gender, birthday, anniversary, and so on.

Figure 12-10. To add somebody to your Address Book, type in the person's first name, last name, and email address. And feel free to click the Home or Business tabs to enter the address and phone number. If you've got an iPod, the accompanying iTunes music-playing software can take the basic information you enter here and place it into your iPod for on-the-road reference (Section 8.3.5).


Tip: If your dial-up modem's plugged into the same line as your telephone, the Address Book even autodials a person's phone number. To check it out, click a name in the Address Book and choose Tools Action Dial.


PCs
PCs: The Missing Manual
ISBN: 0596100930
EAN: 2147483647
Year: 2005
Pages: 206
Authors: Andy Rathbone

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