When you receive a message with a file attachment, you have several options: You can view the attachment's contents, open the application associated with the attachment, save the attached file to your hard drive, or print the attachment.
You can easily view an attachment's contents by simply clicking the attachment. The message window will then display the contents. To return to the original message, click the Message icon in the attachments area.
If the attachment is an email message itself (for example, a series of forwarded emails), GroupWise 7 allows you to select whether you want each forwarded message to open in a single window or in its own window. You will be prompted to select this option the first time you open a message that is attached. You can adjust this selection using the Default Actions tab from the Options selection under the Tools menu.
To open the attachment in its own window, double-click the attachment icon. The first time you view an attachment by double-clicking it, GroupWise prompts you to indicate what function you want double-clicking to launch, as shown in Figure 3.9.
Figure 3.9. You select the default action the first time you double-click an attachment.
You can choose to have attachments open in their default application or in the GroupWise viewer. If you change your mind later, you can adjust this setting under the Default Actions tab from the Options selection under the Tools menu.
If you decide to use the GroupWise viewer, a new window opens, displaying the contents of the attachment. GroupWise supports numerous attachment types for viewing. This greatly simplifies your ability to read attachments even if you may not have the associated application installed on your computer.
The first time you view a file attachment in this way, GroupWise generates the viewers for all supported file formats. GroupWise generates the viewers only the first time you view an attachment after GroupWise is installed (or if you have installed updated viewer files), and generating them usually takes less than a minute.
From a viewer screen, you can launch the associated application or save the attachment.
Finally, you can choose to open an attachment in its default application. Double-clicking the attachment opens the application with the file open and ready for you to begin work.
Saving File Attachments
When you receive a file attachment, you can easily save it to your file system. The following methods can be used to save attachments:
You can change the view of the attachment window by right-clicking in it and selecting the View option, which expands to several view types. For example, if you want to see the size and date of the attachment(s), you could select the Detail view. The attachment view that you select will be applied to all attachment windows for any item type. It also applies when you read items with attachments.
Printing File Attachments
You can print attachments either directly from GroupWise or from the associated application. You need to experiment with both methods to find out which one works best for you. Here are two methods to print an attachment:
Use the Page Setup button to configure page orientation, margins, paper size, and paper source.