Managing Enterprise Project and Resource Calendars

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Enterprise project calendars are managed through the Enterprise Global template, and enterprise resource calendars are managed through the enterprise resource pool.

Enterprise project and resource calendars can be created only by users who have read/write access to the Enterprise Global template and the enterprise resource pool, but project managers have a variety of ways (described in the following sections) to modify existing project and resource calendars for their local projects without the changes finding their way back to the calendars stored in the Enterprise Global template. For this reason, we recommend that each organization define and document processes for ensuring that project and resource calendar information is updated in the Enterprise Global template and the enterprise resource pool.

As with other data stored in the Enterprise Global template, enterprise project calendars can be created by the administrator for use throughout an organization.

Managing Enterprise Project Calendars

When the Project server is first installed, it has one enterprise project calendar named the Standard calendar.

You can create a new enterprise project calendar by opening the Enterprise Global template and selecting Tools, Change Working Time. See "Defining a Calendar of Working Time," p. 76 , for details on how to add and configure a project calendar.


Every project saved to the Project Server must specify which enterprise project calendar it is using. All new enterprise calendars that you create in the Enterprise Global template are available to become the enterprise calendars for projects stored on the Project Server.

You can delete or rename project calendars by opening the Enterprise Global template, selecting Tools, Organizer, selecting the Calendar tab (make sure you are selecting the calendars in the Enterprise Global template), selecting the calendar to be deleted, and clicking the Delete or Rename button. You cannot delete or rename the Standard enterprise project calendar.

By default, project managers cannot create a new project, enterprise, or local calendars for their schedules. To allow project managers to create new local project calendars in Project Web Access, select Admin, Manage Enterprise Features, and place a check in the Allow Projects to Use Local Base Calendars check box, and then click Save Changes.

Even if project managers cannot create new project calendars, they can change the calendar options for their local schedules, allowing each project to define different calendar options than the selected enterprise project calendar.

Managing Resource Calendars

Enterprise resources are associated with two enterprise calendars: the enterprise project calendar and the resource's enterprise resource calendar.

When a new enterprise resource is created in the enterprise resource pool, it is automatically assigned to the Standard calendar, and an enterprise resource calendar is created from the Standard calendar for the resource. To assign an enterprise resource to a different calendar, you must manually select an enterprise calendar for the resource.

Tasks' durations and dates are calculated for an enterprise resource by combining the information from the resource's enterprise project calendar and the resource's enterprise resource calendar. If either calendar changes, the enterprise resource's assignments might change.

If a project manager alters an enterprise resource's resource calendar from within a project schedule, the project manager will receive a warning that all changes to enterprise resources will be lost. This means that as long as the project manager has the resource's schedule open , the changes he or she makes in the resource calendar will apply. Upon closing and reopening the project, the resource's calendar will revert back to the resource's enterprise resource calendar, and the project-specific calendar changes will be lost.

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Special Edition Using Microsoft Office Project 2003
Special Edition Using Microsoft Office Project 2003
ISBN: 0789730723
EAN: 2147483647
Year: 2004
Pages: 283
Authors: Tim Pyron

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