Using the Book s CD

Using the Book's CD

CD Content

The companion CD included with this book contains the practice files you'll use as you work through the book's exercises, as well as other electronic resources that will help you learn how to use Microsoft Office Outlook 2007.

What's on the CD?

The companion CD contains any practice files necessary to complete the exercises. In this book, you will create most of the practice files yourself while working through the initial exercises. This ensures that the practice files work with your system-for example, that e-mail messages are sent between real e-mail accounts.

The following table lists the practice files supplied on the book's CD.

Open table as spreadsheet

Chapter	Files
Chapter 1: Getting Started with Outlook 2007	None
Chapter 2: Managing Contact Information	05_FourthCoffee.png
Chapter 3: Sending E-Mail Messages	03_Attaching.docx 03_Attaching.pptx
Chapter 4: Handling E-Mail Messages	None
Chapter 5: Managing Your Inbox	None
Chapter 6: Managing Appointments, Events, and Meetings	None
Chapter 7: Managing Your Calendar	None
Chapter 8: Tracking Tasks	None
Chapter 9: Gathering Information	None
Chapter 10: Collaborating with Other People	None
Chapter 11: Working Away from Your Office	None
Chapter 12: Customizing and Configuring Outlook	None

In addition to the practice files, the CD contains some exciting resources that will really enhance your ability to get the most out of using this book and Outlook 2007, including the following:

• Microsoft Office Outlook 2007 Step by Step in eBook format

• Microsoft Computer Dictionary, 5th ed. eBook

• First Look 2007 Microsoft Office System (Katherine Murray, 2006)

• Sample chapter and poster from Look Both Ways: Help Protect Your Family on the Internet (Linda Criddle, 2007)

Important 

The companion CD for this book does not contain the Outlook 2007 software. You should purchase and install that program before using this book.

Minimum System Requirements

2007 Microsoft Office System

The 2007 Microsoft Office system includes the following programs:

• Microsoft Office Access 2007

• Microsoft Office Communicator 2007

• Microsoft Office Excel 2007

• Microsoft Office Groove 2007

• Microsoft Office InfoPath 2007

• Microsoft Office OneNote 2007

• Microsoft Office Outlook 2007

• Microsoft Office Outlook 2007 with Business Contact Manager

• Microsoft Office PowerPoint 2007

• Microsoft Office Publisher 2007

• Microsoft Office Word 2007

No single edition of the 2007 Office system installs all of the above programs. Specialty programs available separately include Microsoft Office Project 2007, Microsoft Office SharePoint Designer 2007, and Microsoft Office Visio 2007.

To install and run these programs, your computer needs to meet the following minimum requirements:

• 500 megahertz (MHz) processor

• 256 megabytes (MB) RAM

• CD or DVD drive

• 2 gigabytes (GB) available hard disk space; a portion of this disk space will be freed if you select the option to delete the installation files

  Tip 

  Hard disk requirements will vary depending on configuration; custom installation choices might require more or less hard disk space.

• Monitor with 800×600 screen resolution; 1024×768 or higher recommended

• Keyboard and mouse or compatible pointing device

• Internet connection, 128 kilobits per second (Kbps) or greater, for download and activation of products, accessing Microsoft Office Online and online Help topics, and any other Internet-dependent processes

• Windows Vista or later, Microsoft Windows XP with Service Pack 2 (SP2), or Microsoft Windows Server 2003 or later

• Windows Internet Explorer 7 or Microsoft Internet Explorer 6 with service packs

The 2007 Microsoft Office suites, including Office Basic 2007, Office Home & Student 2007, Office Standard 2007, Office Small Business 2007, Office Professional 2007, Office Ultimate 2007, Office Professional Plus 2007, and Office Enterprise 2007, all have similar requirements.

Step-by-Step Exercises

In addition to the hardware, software, and connections required to run the 2007 Microsoft Office system, you will need the following to successfully complete the exercises in this book:

• Outlook 2007, PowerPoint 2007, and Word 2007

• Access to a printer

• 1 MB of available hard disk space for the practice files

Installing the Practice Files

You need to install the practice files in the correct location on your hard disk drive before you can use them in the exercises. Follow these steps:

1. Remove the companion CD from the envelope at the back of the book, and insert it into the CD drive of your computer.

   The Step By Step Companion CD License Terms appear. Follow the on-screen directions. To use the practice files, you must accept the terms of the license agreement. After you accept the license agreement, a menu screen appears.

   Important 

   If the menu screen does not appear, click the Start button, and then click Computer. Display the Folders list in the Navigation Pane, click the icon for your CD drive, and then in the right pane, double-click the StartCD executable file.

2. Click Install Practice Files.

3. Click Next on the first screen, and then click Next to accept the terms of the license agreement on the next screen.

4. If you want to install the practice files to a location other than the default folder (Documents\MSP\SBS_Outlook2007), click the Change button, select the new drive and path, and then click OK.

   Important 

   If you install the practice files to a location other than the default, you will need to substitute that path within the exercises.

5. Click Next on the Choose Destination Location screen, and then click Install on the Ready to Install the Program screen to install the selected practice files.

6. After the practice files have been installed, click Finish.

7. Close the Step by Step Companion CD window, remove the companion CD from the CD drive, and return it to the envelope at the back of the book.

Using the Practice Files

When you install the practice files from the companion CD that accompanies this book, the files are stored on your hard disk in chapter-specific subfolders under Documents\MSP\SBS_Outlook2007. Each exercise is preceded by a paragraph that lists the files needed for that exercise and explains any preparations needed before you start working through the exercise. Here are examples:

USE the Andrea Dunker and John Emory contact records you created earlier in this chapter.

BE SURE TO display the Contacts module before beginning this exercise.

You can browse to the practice files in Windows Explorer by following these steps:

1. On the Windows taskbar, click the Start button, and then click Documents.

2. In your Documents folder, double-click MSP, double-click SBS_Outlook2007, and then double-click a specific chapter folder.

You can browse to the practice files from an Outlook 2007 dialog box by following these steps:

1. On the Favorite Links pane in the dialog box, click Documents.

2. In your Documents folder, double-click MSP, double-click SBS_Outlook2007, and then double-click the specified chapter folder.

Removing and Uninstalling the Practice Files

After you finish working through this book, delete the practice messages, appointments, contacts, and other Outlook items you created while working through the exercises, and then uninstall the practice files that were installed from the companion CD. Follow these steps:

1. On the Windows taskbar, click the Start button, and then click Control Panel.

2. In Control Panel, under Programs, click the Uninstall a program task.

3. In the Programs and Features window, click Microsoft Office Outlook 2007 Step by Step, and then on the toolbar at the top of the window, click the Uninstall button.

4. If the Programs and Features message box asking you to confirm the deletion appears, click Yes.

See Also If you need additional help installing or uninstalling the practice files, see "Getting Help" later in this book.

Important 

Microsoft Product Support Services does not provide support for this book or its companion CD.