Accessing Other People s Folders


Accessing Other People's Folders

If you would like a co-worker to share one of his her primary mailbox folders with you, you can request access to that folder from within Outlook. Outlook sends a request form to your co-worker, who simply clicks a button to approve the request; then you receive a message from which you can add the shared folder to those that you see in your mailbox.

In this exercise, you will ask another person on your Exchange Server network to share a folder with you. There are no practice files for this exercise.

BE SURE TO inform your co-worker that you will be requesting permission to his or her folder before beginning this exercise.

  1. On the File menu, point to Open, and then click Other User's Folder.

  2. In the Open Other User's Folder dialog box, type or select your co-worker's name or e-mail alias.

  3. Click the Folder type arrow, and in the list, click Tasks.

    image from book

  4. In the Open Other User's Folder dialog box, click OK.

    Assuming your co-worker has not yet granted you permission to his or her Tasks folder, Outlook displays a message asking whether you want to request permission to view the folder.

  5. In the Microsoft Office Outlook message box, click Yes.

    Outlook creates an e-mail message requesting permission to view the selected folder.

    You can give reciprocal permission to your own Tasks folder by selecting the Allow Recipient To View Your Tasks Folder check box.

    image from book

  6. image from book In the Sharing request: Tasks message header, click the Send button.

  7. Ask your co-worker to open the sharing request, click the Allow button in the Respond group on the Share tab, and then click Yes in the Microsoft Office Outlook message box.

    image from book

    After Outlook shares the folder, a message box appears, informing your co-worker that the folder has been successfully shared. Then you receive a message notifying you that your co-worker has allowed you to view the Tasks folder.

    image from book

  8. In the Open group, click the Open this Tasks folder button.

    Tip 

    If someone shares a folder with you but you don't receive a message containing a link to the folder, point to Open on the File menu, click Other User's Folder, type or select the name of the person who shared the folder with you, select the folder type, and then click OK to link to the shared folder.

    Your co-worker's Tasks folder opens in a separate Outlook window; Outlook also adds it to the People's Tasks list in your Tasks module.

    image from book

    To open the shared Tasks folder at any time, click the Tasks button in the Navigation Pane and then select the shared task list.

BE SURE TO have your co-worker reverse the permission he or she granted to you to access the folder you used in this exercise.




Microsoft Office Outlook 2007 Step by Step
The Time Management Toolkit: MicrosoftВ® Office OutlookВ® 2007 Step by Step and Take Back Your Life (Step By Step (Microsoft))
ISBN: 0735625840
EAN: 2147483647
Year: 2007
Pages: 137

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