Creating Additional Outlook Profiles


In the same way that multiple users of a computer running Windows Vista or Windows XP can have individual user profiles, you can have more than one e-mail profile on your computer. Each profile can include multiple e-mail accounts, but only one Exchange account. Most people will have only one e-mail profile, but if you want to connect to multiple Exchange accounts-or example, if you have e-mail accounts with two companies that you access from the same computer-you can do so only through a second e-mail profile.

E-mail profiles are stored in the Windows registry. You create additional profiles from Windows, rather than from Outlook.

If you have multiple e-mail profiles, you can instruct Outlook to log on to one by default or to prompt you to select a profile each time it starts. If you're planning to regularly access more than one profile, the latter is the easiest solution.

Tip 

You can't switch between profiles while Outlook is running. If you don't select the option to have Outlook prompt you for a profile, you can change the default profile from the Windows Control Panel.

In this exercise, you will create a second Outlook profile and configure Outlook so that you can choose which profile to log on to each time you start Outlook. There are no practice files for this exercise.

BE SURE TO configure Outlook to connect to at least one account before beginning this exercise.

  1. Exit Outlook if it is running.

  2. On the Start menu, click Control Panel.

  3. If your computer is running Windows Vista, type Mail in the Search box, and then double-click the Mail icon in the search results. Otherwise, click Classic View in the left pane, and then double-click the Mail icon in the individual icon view.

  4. In the User Account Control dialog box, if you're running as an administrator, click Continue. Otherwise, enter an administrator password, and then click OK.

    Troubleshooting 

    The Mail icon appears only after you have completed the initial Outlook account configuration.

    The Mail Setup dialog box opens. You can set up e-mail accounts and data files from this dialog box or from Outlook.

    image from book

  5. In the Mail Setup dialog box, click Show Profiles.

    The Mail dialog box opens, listing the mail profiles set up on your computer under your user account profile. Other people's mail profiles are not visible to you.

    image from book

    Outlook created the Outlook profile the first time you configured Outlook to connect to an e-mail account.

  6. In the Mail dialog box, click Add.

    The New Profile dialog box opens.

  7. In the Profile Name box, type a name to identify your second profile.

    Tip 

    You cannot change the name of a profile after you create it. If you want to work under a different profile name you must create a new profile.

    You should make this name obvious-for example, the name of the company or e-mail account the profile applies to.

    image from book

  8. Click OK.

    The Add New E-mail Account wizard starts.

  9. If the Choose E-mail Service page appears, select the Internet E-mail or Microsoft Exchange option, and then click Next.

  10. On the Auto Account Setup page, enter the display name, e-mail address, and password of the e-mail account you want to associate with the new profile in the corresponding text boxes, and then click Next.

  11. After Outlook connects to the e-mail account, click Finish.

    Troubleshooting 

    If Outlook isn't able to successfully connect to your account, see "Troubleshooting the Startup Wizard" earlier in this chapter.

    The new profile appears in the Mail dialog box.

    image from book

  12. In the Mail dialog box, select the Prompt for a profile to be used option, and click OK.

  13. Start Outlook.

    The Choose Profile dialog box opens.

  14. Click the Profile Name arrow, and in the list, click the profile you want to connect to.

    image from book

    If you want to stop this box from appearing in the future, you can click Options, and then select the Set As Default Profile check box. You can select an alternate default profile or have Outlook prompt you by returning to the Mail dialog box in Control Panel.

BE SURE TO adjust your settings in the Mail dialog box before continuing, if you want to change the Outlook profile options.




Microsoft Office Outlook 2007 Step by Step
The Time Management Toolkit: MicrosoftВ® Office OutlookВ® 2007 Step by Step and Take Back Your Life (Step By Step (Microsoft))
ISBN: 0735625840
EAN: 2147483647
Year: 2007
Pages: 137

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