E

e-mail. See also e-mail accounts; e-mail messages

attachments (see e-mail attachments)

defined, 334

digital signatures, 317, 319

junk (see junk e-mail)

options, 327

securing, 317

signing digitally, 317, 319

e-mail accounts

adding to profiles, 9–10

connecting, xxxvii

different signatures for, 109

grouping messages by, 150

Outlook support for different types, 2

switching between, 10

e-mail addresses

commas, separating with, 329

validating, xli, 9, 82

e-mail attachments, 90

attaching, xlii

encrypting, 320 (see also digital IDs)

grouping messages by, 149

notes, forwarding as, 257

opening, xliv, 117, 120

previewing, xliv, 117, 119

when replying to messages, 124

restricting permissions for, 321

saving to hard disk, 117

searching, 144

shared (see shared attachments)

switching between messages and, 120

viewing details about, 119

e-mail message window, 75–80

e-mail messages

addressing (see addressing messages)

appointments, creating from, xlv, 134

archiving, xlviii, 169, 172 (see also AutoArchive)

arranging, 148, 151

attaching files to (see attachments)

auto-reply (see auto-reply messages)

autosave settings, 329

background color, 104

blocked content, viewing, 322

business cards (see business cards)

Calendar items, creating from, 131, 134

cancelling, xlii, 88

closing after replying, xlv, 123

collapsing, 61

color categories for (see color categories)

commas as address separators in, 329

courtesy copies, xlii, 82

creating, xli

default appearance of, 100

deleting, xiiv, 125, 130

diagrams in (see SmartArt)

displaying in Reading Pane, 115

drafts, saving, 82

encrypting, lxiii, 320

etiquette, 122

expanding, 61

files, attaching (see attachments)

filtering (see rules)

flagging, 131–32

folders (see folders)

font color, 103

font size, 103

formatting text of, xliii

forwarding (see forwarding e-mail messages)

graphics in (see SmartArt)

grouping (see grouping messages)

headers, 161

importance of (see importance)

marking as read, xliv, 116, 130

marking as unread, 152

meeting attendees, sending to, 192

moving into folders, 167

new, getting notifications for, 126–27

old, storing, xlviii, 169, 172 (see also AutoArchive)

opening in own window, 115, 120

organizing, xlvi (see also folders)

paging through, with Spacebar, 115

plain text, 321

predefined text blocks in (see signatures)

preventing from being forwarded or copied, 99, 322

previewing, 26, 116–18, 153

printing, xlv

read status, xliv, 116, 130, 152

recalling, xlii, 88

receipts, requesting, 99

replacing, after sending, 88

replying to (see replying to e-mail messages)

restricting permissions for, 99

saving, changing automatic settings for, 329

schedule information in, li

sending (see sending messages)

sensitivity of, 98

setup, configuring, lxv

signatures in (see signatures)

size, grouping by, 150

SmartArt diagrams in (see SmartArt)

sorting, 151

starting, 75

styles, 101

tables in, 85–86

tasks, creating from, xlv, 131

text, formatting, xliii

themes, applying, xliii

tracking, 99

unread (see unread messages)

viewing in Reading Pane, consecutively, 115

voting buttons, 99, 122

E-mail Options button, 81

e-mail pane. See Reading Pane

e-mail server, 334

e-mail signatures, 334

e-mail trails, 334

e-mailing

business cards, xlii, 91

calendars (see sharing calendars)

contacts, 91

Edit Business Card dialog box, 51

Edit Rule dialog box, 289

editing

business cards, 51, 52

contacts, xxxviii–xxxix

tasks, 237

Editor Options window, 299, 301

Editor role for delegating, 263

electronic business cards, 49

background color, applying, 51

e-mailing, xlii, 91

editing, 51–52

graphics, adding, 51

sending to other people, 50

as signatures, 109

electronic notes. See notes; OneNote

emptying Deleted Items folder, 125

Encrypt Message Contents And Attachments button, 320

encrypted connection not available message, 7

encryption

defined, 334

for individual messages, 320

for recipients without encryption support, 320

icon indicating, 320

S/MIME receipts, requesting for, 320

setting as default, 320

with digital IDs, lxiv, 318–19

environment, 30

equipment, requesting for meetings, 190

Event tab, 181

event windows

defined, 176, 334

opening, 187

switching between, 180–81

events. See also appointments

calendars, viewing grouped by, 198

creating, 180, 187

defined, 186, 334

meetings, converting to, 190

opening, 187

recurring, xlix, 187–88

scheduling, xlix

Events view, 198

Exchange Server, 189

address list, 37, 334

connecting to, troubleshooting, 7

e-mail accounts, ability to configure only one, 11

e-mail accounts, multiple profiles for, 12

as IMAP account, 7

Outlook support for, 2

settings, xxxvii

sharing folders over, lvi, 262, 268

exercises in book, system requirements for, xxvii

Expand button, 61, 155

Expand The Query Builder button, 146

expanding

e-mail messages, 61

groups, xlvi

Navigation Pane, 21

exporting

address books, xl, 56

digital IDs, lxiv, 319

external content, blocked, 322