Glossary

appointment: A block of time you schedule on your calendar that has a defined start time and end time, and to which you do not invite other attendees.
appointment window: The program window displaying the form in which you enter information about an appointment.
archiving: Moving older or unused items to a secondary location for the purpose of backing up or long-term storage.
arrangement: The order in which Microsoft Office Outlook displays messages or other items.
AutoArchive: An Outlook feature that automatically archives items meeting specific age and location criteria at regular intervals.
blog: A personal journal posted online to share information, thoughts, and opinions with the general public.
Cached Exchange Mode: A feature of Outlook that creates local copies of your mailbox and address book on your computer and keeps them synchronized. Cached Exchange Mode monitors your connection status and speed and optimizes data transfer accordingly.
calendar item windows: Collectively refers to the program windows displaying the forms in which you enter information about appointments, meetings, and events.
category: A group to which you can assign Outlook items for the purpose of sorting or filtering related items together.
client rule: Or client-side rule. Rules that Outlook applies to messages after they arrive on your computer (as opposed to server rules).
color category: An Outlook feature in which category names are linked to color icons to provide a quick visual representation of information.
contact: A person whose contact information you record in your address book.
contact record: A body of information you collect about a contact and store as an Outlook item.
contact window: The program window displaying the form in which you enter information about a contact to create a contact record.
contacts folder: Or address book. A storage folder within your mailbox, containing contact records and distribution lists.
Contacts module: The framework providing the functionality to display and manage address books.
data file: A file consisting of data in the form of text, numbers, or graphics, from a program file of commands and instructions.
Date Navigator: The small calendar that appears next to the appointment area in the Outlook Calendar. The Date Navigator provides a quick and easy way to change and view dates.
delegate: A person given permission to read, reply to, and delete your messages in one or more folders.
desktop alert: A notification that appears on your desktop when a new e-mail message, meeting request, or task request appears in your Inbox.
dial-up networking: A component of Windows with which you can connect your computer to a network server through a modem using a phone line.
Dialog Box Launcher: A button found in the lower-right corner of a group of commands on the Ribbon when an associated dialog box or task pane is available. Clicking the Dialog Box Launcher opens the dialog box or task pane.
digital signature: A security mechanism used on the Internet that relies on two keys, one public and one private, which are used to encrypt messages before transmission and to decrypt them on receipt.
document workspace: A temporary space, usually on a Microsoft SharePoint site, dedicated to a single document. It provides a forum where everyone can work from a single location.
draft: A temporary copy of a message that has not yet been sent, located in the Drafts folder.

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