Printing Stories


Although we encourage you to use InCopy's editing tools to keep your workflow as digital as possible, we realize some folks still want a printed copy. If that's the case, then InCopy has the printing features to give you what you need. Choose File > Print to open the Print dialog and choose a printer from the Printer pull-down menu. The default behavior is to print the current view in the document window, but you can switch between Layout or Galley & Story at any time from the top of the Print dialog. Start by choosing the Galley & Story view and see that the first few options for number of copies, page size, and page orientation are self-explanatory. Notice that from the Galley & Story view you can print all the active stories, just the current stories, or only the expanded stories, but you cannot control which pages of a story to print (Figure 5.10).

Figure 5.10. Choose File > Print to open the Print dialog.


Tip

InCopy can print to PostScript and non-PostScript printers.


In the Options section, you can choose to print in a way that mimics the current Galley view settings or you can override the current Galley view settings and customize the output to meet your particular needs. The printing options here mirror the Galley and Story view preferences (see Chapter 1), but there are a few important items we want to point out. We frequently talk with InCopy users who want to print out their stories with all the notes and tracked changes visible, even if they aren't expanded or visible in the document window. To do that, choose Override Current Galley Settings, enable the Print Inline Notes and Print Tracked Changes options, and set both of their pulldown menus to All. You can also force InCopy to print accurate line endings from Galley view and choose the font, font size, and line spacing for the printing (Figure 5.11).

Figure 5.11. Customize your printing options by choosing Override Current Galley Settings.


If you enable Print Page Information, the page numbers, filename, and time of printing are included on each printed page. When you enable the last option, Print Story Information, then the document title, author, and description are printed at the bottom of the last page of the story (Figure 5.12). The story information is extracted from metadata that you enter with the File > Content File Info command (see "Working with Embedded Metadata" later in this chapter).

Figure 5.12. Add the story information to the bottom of the last printed page using the options at the bottom of the Print dialog.


You can also print the Layout view of an InCopy story to get a realistic sense of how your writing will fit with the rest of the surrounding design. To print the Layout view instead of just the plain text, choose Layout from the View menu in the Print dialog and choose the number of pages, paper size, page orientation, and the page range (Figure 5.13). Depending on the type of publication you're writing for, it's possible that the desktop printer you print your stories on is not large enough to print a sheet of paper as large as the final output will be. For example, if you write for a newspaper that is tabloid or broadsheet size but your desktop printer can only print 8.5 x 11 inches, then you're going to have to make some adjustments. You can manually scale your printed output in the Print dialog box, but choosing Scale to Fit forces InCopy to do the math for you. If you Scale to Fit, the printed output won't match the final size, but you will be able to see the entire layout proportionately on one piece of paper and get a sense of the overall interaction of design and copy.

Figure 5.13. Print the Layout view to control the output of images, facing pages, and page scaling.


If you want to see your text and the images together, enable the Print Images option. With this option disabled, the images are replaced with gray boxes, but the page prints faster because InCopy and your printer don't have to process all the image data. To see how facing pages of a spread will print in the layout, enable the Print Spreads option.

After you tweak the settings just the way you like them, click the Save Settings button at the bottom of the Print dialog to remember your favorite print settings for next time. When you're ready to see ink on paper, click Print.




The AdobeR InCopyR CS2 Book
The Adobe InCopy CS2 Book
ISBN: 0321337050
EAN: 2147483647
Year: 2006
Pages: 122

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