Working with Existing InCopy CS2 Files


InDesign CS2 opens InCopy CS2 files (.incx) and a wide variety of InCopy CS2-generated files, such as .inca and .inct. (For an overview of each of these file types see the sidebar "Alphabet Soup.")

Tip

As we discussed in the section "User Designation" earlier, when opening an existing document in an InDesign/InCopy workflow, part of opening an existing file will likely involve opening the file and then checking it out of the workflow. For the purposes of this chapter, we're going to assume that you have permission to check out the files we're discussing, but your workflow may prevent you from working on a file type that InCopy CS2 is capable of opening. For more on workflow and permissions, see Part Two, "Understanding the Workflow."


Opening InCopy CS2 and InDesign CS2 files

You can open a standalone InCopy CS2 document (.incx file) which has been previously created in InCopy CS2 or InDesign CS2. In this case, choose File > Open and select the .incx file. Even if it originated in InDesign CS2, the file will not show the page geometry of the InDesign CS2 file. It will, however, have all character and paragraph styles and swatches available. You can also open an original InDesign CS2 (.indd) file. When you do so, you'll be able to take advantage of Layout view, as well as the Story and Galley views of the document, because InCopy CS2 can read the geometry and graphic elements of the InDesign CS2 document and display them in Layout view. The advantage is that in Layout view, an InCopy user can accurately see text wraps, page geometry, and graphics in an .indd file. InCopy also lets you use styles and swatches originating in InDesign. InCopy CS2 opens InCopy CS2 template files (.inct) as well as InDesign assignment files (.inca).

Placing InCopy CS2 files

You can place an existing InCopy CS2 document into InCopy CS2. This is particularly helpful when you have a large text file to put into InCopy. When you do this, all the textual content of an existing InCopy CS2 file as well as any styles and swatches get inserted into your current InCopy CS2 document where the cursor is. (For more on file types, see the sidebar "Alphabet Soup.")

Tip

In our tests, enabling Show Import Options did not invoke the Import Options dialog as we expected, and we reported this finding to Adobe. So, if you have identically named styles in both documents and place an InCopy CS2 (.incx) document into your current InCopy CS2 document, the styles of the file you're placing will override the styles in your current document.


Pasting from an InCopyCS2 Document

You can also copy and paste (or, new to InCopy CS2, drag and drop) from one InCopy CS2 document into another. This helps if you want the unformatted text from another InCopy CS2 document. Although the associated styles for the source text are still appended to the target document (meaning that they become available in the style palettes), they're not applied to the pasted text, and you can delete them or reapply them depending on what you need. (As you'll learn in Chapter 3, you can control this behavior.)




The AdobeR InCopyR CS2 Book
The Adobe InCopy CS2 Book
ISBN: 0321337050
EAN: 2147483647
Year: 2006
Pages: 122

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