Adding Address Books

If you're upgrading from a previous version of Outlook, you might have a Personal Address Book (PAB) to add to your profile. Although importing the contents of the PAB to your Outlook Contacts folder is highly recommended, you can add the PAB to your profile if you want to.

Now that Outlook supports distribution lists within the Contacts folder, there's little need for a Personal Address Book in Outlook. It just adds another file to keep track of and back up. If you're upgrading and previously used a PAB, you should import your PAB to the Contacts folder. If you never used a PAB before, don't start now. The PAB might not work with future versions of Outlook and won't work for mail merges or as an address book in other MAPI-aware programs, such as Internet postage programs.

Outlook supports the use of LDAP address lists. Although there are very few public LDAP servers, many universities have LDAP servers available for students and faculty to use and Windows 2000/2003 Active Directories are LDAP enabled.

Lightweight Directory Access Protocol (LDAP) is an Internet protocol that email programs use to look up contact information from a server. It's supported by most email clients and provides non “Exchange Server users with a shared address list.

• From the T ools, E-mail A ccounts dialog, select Add a New D irectory or Address Book.

• Choose Internet Directory Service (LDAP) if you use an LDAP server or Additional Address Books if you have a PAB to add to your profile.

If you chose LDAP, enter the server name and logon information for your LDAP server. Ask your administrator or look for online help files if you need the server name or search base information.

When you have an existing PAB to add to your profile, choose Personal Address Book from the next menu and then browse to select the PAB.