Printing Your Outline

At various stages throughout the process of viewing, editing, arranging, reorganizing, and formatting the headings in your outline, you might want to print a copy to see how things are shaping up. Printing is the same basic process, whether you’re printing a long document or a simple outline. Here are the steps.

1. Switch to Outline view and then display your outline.

2. Display only those headings you want to print by using the Collapse and Expand buttons and selecting the outline levels you want to see.

3. Click the Microsoft Office Button and point to Print. Then click Print to display the Print dialog box, select your options, and click OK to print as usual. The outline is printed as displayed on the screen.

Troubleshooting

I have too many page breaks in my printed outline.

Suppose that you’ve finished working on the outline for the Coral Reef Divers report, and the development team is waiting to see what you’ve come up with. You’ve gone back over it several times to make sure you have all the sections organized properly and the outline levels set correctly. Everything looks good.

But when you print the outline, there are big gaps in the center of the pages. In the file, the text looks fine-what’s the problem? Chances are the blank spots are due to Word’s treatment of manual page breaks. If you’ve inserted manual page breaks in your document, you’ll need to remove them before printing the outline; otherwise, the blank spots will prevail.

To remove the manual page breaks, click the Home tab and click the Show/Hide tool in the Paragraph group to display all the formatting marks in your outline. Then move to each page break symbol, double-click it, and press Delete. Save your document and print again. The unwanted breaks should be gone.