Changing Your Outline


Once you have all the heading levels the way you want them, you might decide that you want to move some of your outline topics around. That’s one of the biggest benefits of using Outline view-you can easily see which topics fit and which don’t, or which topics would work better somewhere else.

Expanding and Collapsing the Outline

The symbols in the Outline window give you clues about what, if anything, is subordinate to the level displayed in the outline. You can use these symbols (introduced in Table 9–1) to alternately display and hide sections and subsections in your document.

You’ll find two easy methods for expanding and collapsing the topics in your outline. You can double-click the plus sign to the left of the heading you want to expand. Or, if you prefer, you can simply make sure the heading is selected and then click Expand.

Collapse works the same way-simply click in the heading of the topic you want to hide. Then double-click the plus sign or click Collapse on the Outlining tab.

Moving Outline Topics

Another benefit to Outline view is that you can move entire topics easily. Whether you choose to use the Outlining tools, cut and paste text using the Clipboard, or drag what you’ve selected from place to place, you can easily move portions of your document around as needed.

Moving Topics Up and Down

When you want to move part of an outline to an earlier point in your document or closer to the end, you can use two of the Outlining tools-Move Up and Move Down-to do the trick. Start by selecting the entire part you want to move and then click Move Up to move the selection up one heading. If you want to move it more than one level up, click Move Up as many times as needed to position the selection in the right place.

Use Move Down the same way: Select the part of your outline you want to move and then click Move Down on the Outlining tab. If you want to move the selection more than one level farther down, keep clicking Move Down.

If you want to move only a heading-not an entire topic-simply click in the heading before choosing Move Up or Move Down. Word moves only the selected heading and leaves any subordinate headings and text in place.

Cutting and Pasting Parts of the Outline

You can also cut and paste parts of your documents in Outline view. This is helpful when you know you want to move a topic, but you’re not exactly sure where you want to put it. You can cut and paste part of an outline by following these steps.

  1. Select the portion of the outline you want to move.

  2. Click the Home tab and click Cut in the Clipboard group. (Alternatively, you can press Ctrl+X if you prefer.) The selected portion is removed from the outline to the Office Clipboard.

  3. Scroll through the outline until you find the place where you’d like to paste your selection. Click to place the insertion point there.

  4. Click Paste in the Clipboard group on the Home tab (or use Ctrl+V). The selection is pasted at the new location.

image from book
Forget What’s on the Clipboard?

The Clipboard keeps track of everything you copy, cut, or paste while you’re working in a specific application. When you are moving sections around in your document, you can easily lose track of what you’ve clipped out of your file. To view the Clipboard, click the Home tab and click the Dialog Box Launcher in the Clipboard group.

image from book

When you click the Clipboard Dialog Box Launcher, the Clipboard appears, displaying everything you’ve placed on the Clipboard recently (the Clipboard holds a total of 24 items). To work with the items on the Clipboard, click the item you want to use and select the command you want from the displayed menu.

image from book

image from book

Dragging to a New Location

If the part of your outline you want to move is within dragging distance of the new location (meaning that you can highlight and drag the section to that point easily), you can simply highlight it and drag it to the new position. As you drag, the pointer changes, showing a small box beneath the arrow. A horizontal line moves from line to line, tracking the point at which the selection will be inserted when you release the mouse button.

You may want to display only high-level headings before you move part of your outline. This enables you to see more of your outline on the screen, and you’ll have a shorter distance to drag what you’re moving. Even if text is not displayed, subordinate headings and body text will be moved with the heading.




2007 Microsoft Office System Inside Out
2007 MicrosoftВ® Office System Inside Out (Bpg-Inside Out)
ISBN: 0735623244
EAN: 2147483647
Year: 2007
Pages: 299

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