Using a Notebook on More Than One Computer


Office OneNote 2007 is all about managing your information, a key aspect of being productive yourself and being an effective member of a team. Managing information on one computer-the computer you use at work, for example-poses enough difficulties, but it’s often the case that people use more than one computer-a laptop and a desktop, for example, or a computer at home to complement the computer they use at the office.

If you work on more than one computer, you can set up OneNote notebooks in a shared location, such as a file share on your network. The notebook is available to you from any computer you can use to gain access to that location, provided that the computer has OneNote installed. When you open the notebook from any computer, OneNote creates an offline copy on that computer. Then, whenever OneNote is open on that computer and the computer is connected to the shared location, OneNote synchronizes and merges changes to the notebook from each computer on which the notebook’s been used.

Creating a Notebook for Use on More Than One Computer

The New Notebook Wizard in OneNote guides you through the steps for creating a notebook that you can use on multiple computers. The initial steps are the same as those listed in “Creating a Notebook” on page 93. On the New Notebook Wizard’s second page, shown in Figure 5–24, you select the option, I Will Use It On Multiple Computers. You should store a notebook that you’ll use on more than one computer in one of the following locations:

  • A folder or public file share on a home, company, or school network

  • A shared folder on a computer on which you have Administrator permissions

  • A document library on a Windows SharePoint Services site

  • A high-storage-capacity USB (universal serial bus) drive

image from book
Figure 5–24: Notebooks that you use on more than one computer should be stored in a location that is available to all of the computers you’ll use to work with the notebook.

Note 

The notebook’s name that you enter when creating it is added by OneNote to the location’s path.

If you want OneNote to create an e-mail message for you that contains a link to the location of the shared notebook, select the option that the wizard provides to send yourself an e-mail message that contains this link. If you choose not to create an e-mail message with a link to the shared notebook when you first set up the notebook, you can do this later by clicking Send Shared Notebook Link To Others on the Share menu and sending a message to yourself.

Share an Existing Notebook Among Your Computers

If you want to set up a notebook that you’re already working with so that you can use it on your other computers, you need to move the notebook to a location such as those listed in the previous section. The first step is to close the notebook that you want to share between computers (right-click the title of the notebook in the navigation pane, and then click Close This Notebook). Then follow these steps:

  1. On the File menu, click Exit so that OneNote is no longer running.

  2. Use the Windows Start menu to open Windows Explorer.

  3. Using Windows Explorer, open the folder that contains your OneNote notebooks. By default, your notebooks are stored in the OneNote Notebooks folder in the My Documents folder. (Or the Documents folder in Windows Vista.)

  4. Right-click the notebook folder that you want to move to a shared location, and then click Cut.

  5. Using Windows Explorer, navigate to a shared location that you can access from your other computers. On the Edit menu in Windows Explorer, click Paste.

  6. After Windows Explorer moves the notebook folder to its new location, close Windows Explorer and start OneNote.

  7. On the File menu in OneNote, point to Open, and then click Notebook.

  8. Browse to the shared location to which you moved your notebook in the previous steps, click the notebook folder, and then click Open.

You can send yourself an e-mail message with a link to the notebook’s new location, and then click the link in the message on your other computers to open the notebook quickly. To send the message, on the Share menu, click Send Shared Notebook Link To Others, verify the notebook’s new location, and then send the message to an e-mail account that you have access to on your other computers.




2007 Microsoft Office System Inside Out
2007 MicrosoftВ® Office System Inside Out (Bpg-Inside Out)
ISBN: 0735623244
EAN: 2147483647
Year: 2007
Pages: 299

flylib.com © 2008-2017.
If you may any questions please contact us: flylib@qtcs.net