You might want to keep your document (or template) from being revised by other people. If you turn on this type of protection, other people can open and edit your document, but they can't overwrite the original document with their revised version. Instead, they are prompted to save the edited document under a different name and/or location.
To protect your document from revisions, follow these steps:
With the document onscreen, choose File, Save As.
Click the Tools button at the top of the Save As dialog box, and click General Options.
In the Save dialog box, type a password in the Password to Modify text box. Passwords can be up to 15 characters long, and they are case sensitive.
Retype the password in the Confirm Password dialog box, and click OK again to return to the Save As dialog box.
Finish saving the document.
The next time you open the document, the Password dialog box appears. If you know the password to modify the document, you can enter it and click OK. Otherwise, you have to click the Read Only button to open the document.
If you open the document as a read-only file, the label [Read-Only] appears in the title bar to remind you that if you revise the document, you will have to save the edited document under a new name.
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If you enter a password in the Password to Open text box, the user can't even open the document without the password. The Read-Only Recommended check box is the lightest level of protection. If you mark it, Word suggests that the user open the document as a read-only file, but doesn't require him/her to do so. (You would most likely use this check box instead of requiring either type of password.)